Travel Executive

SENSYS Inc.; Lahore; On-site; PKR 1,200,000 - 2,100,000; Full time

Job summary

INTECH Automation Intelligence in Lahore invites an iCSG Executive to manage corporate travel arrangements, visa and immigration processes, employee mobilization, administration, and compliance across global project locations. The role requires budgeting, vendor coordination, and cross-functional collaboration, with the ability to manage multiple priorities across international territories.

You will liaise with immigration consultants, embassies, Front Offices, and travel providers to optimize

Qualifications

• Strong expertise in travel and visa management
• Budgeting, administration, and cross-functional coordination
• Ability to manage multiple priorities across international territories

Responsibilities

• Manage end-to-end visa and immigration matters across territories
• Coordinate corporate travel arrangements, including air tickets, accommodation, and transfers
• Negotiate with travel agencies and vendors to optimize costs and ensure policy compliance
• Monitor travel and visa expenditure and provide cost analyses and management reporting
• Maintain centralized records of travel and visa costs for budgeting and forecasting
• Ensure compliance with immigration regulations and company travel policies
• Coordinate with immigration consultants, embassies, and Front Offices on visa-related matters
• Support management with travel advisory and feasibility assessments for new projects and mobilizations

Job description

About the JobJoin our Team - Your career journey starts here – not just a job, but a future.

Our Potential OpportunityINTECH Automation Intelligence is seeking an iCSG Executive to join our International Corporate Service Group (iCSG). This role is pivotal in managing corporate travel arrangements, visa and immigration processes, employee mobilization, administration, compliance, and vendor coordination across global project locations. The ideal candidate will have strong expertise in travel and visa management, budgeting, administration, and cross-functional coordination, with the ability to manage multiple priorities across international territories. INTECH’s commitment to seamless travel and operational support ensures you will play a crucial role in enabling timely mobilization and supporting the organization’s global operational needs. Our iCSG services reflect our commitment to providing efficient, cost-effective, and reliable travel and administrative solutions, ensuring smooth operations and global connectivity for our workforce.

What You’ll Lead and Deliver

• Manage end-to-end visa and immigration matters, including new visas, renewals, extensions, cancellations, quotas, and compliance across all territories.
• Develop cost-effective visa solutions and proactively manage complex, delayed, or urgent visa cases.
• Maintain updated visa and travel guidelines, trackers, expiry schedules, and country-wise requirements.
• Coordinate with immigration consultants, agents, embassies, government authorities, and Front Offices on visa-related matters.
• Manage business travel arrangements, including air tickets, accommodation, airport transfers, car rentals, and other travel requirements.
• Coordinate travel insurance, medical claims, reimbursements, and related follow-ups.
• Negotiate with travel agencies, hotels, transportation providers, and other vendors to optimize travel costs.
• Monitor travel and visa expenditure, identify savings opportunities, and provide periodic cost analysis and management reporting.
• Ensure compliance with applicable immigration regulations, visa conditions, and company travel policies.
• Support management and Front Office teams with travel advisory and visa feasibility assessments for new projects, mobilizations, and international assignments.
• Maintain centralized records of travel and visa costs to support budgeting, forecasting, cost comparison, and management decision-making.
• Manage quarterly and annual budgeting, variance analysis, and management reporting.
• Identify improvement opportunities, highlight operational gaps, and implement corrective actions to improve efficiency.
• Manage general administration matters and coordinate with Front Offices.
• Supervise office utilities, mobile connections, payments, and issue resolution.
• Manage employee and site engineer accommodation and hotel arrangements across all territories.
• Coordinate local transportation, including car rentals, taxis, airport transfers, and site movements.
• Facilitate field passes, gate passes, and other site access and mobilization requirements.
• Ensure timely renewal of licenses, registrations, certifications, legal documents, and other regulatory requirements.
• Manage COC/Chamber of Commerce matters, including company registration renewals.
• Ensure compliance with applicable labor laws, statutory requirements, company policies, and procedures.
• Maintain updated compliance trackers and supporting documentation.
• Coordinate incoming and outgoing shipments, customs clearance, duty assessments, approvals, and related documentation.
• Maintain working knowledge of applicable import/export and customs regulations across Middle East territories.
• Manage vendor relationships, negotiations, service performance, and account-related matters.
• Identify opportunities for cost optimization while maintaining service quality and operational requirements.
• Maintain accurate SharePoint records, master sheets, trackers, and operational logs.
• Develop and maintain SOPs and guidelines for key Front Office processes.
• Ensure operational records, visa and travel guidelines, and compliance documentation remain accurate and up to date.
• Liaise with F&A, HR, IT, Shipment, QHSE, and other Back Office functions to ensure timely support, compliance, and issue resolution.
• Maintain effective coordination with Front Offices to ensure smooth execution of administrative and operational requirements.