Project Coordinator

Translation Empire; Islamabad; On-site; PKR 1,200,000 - 1,900,000; Full time

Job summary

Translation Empire in Islamabad, Pakistan is seeking an organized Project Coordinator to support planning, documentation, and cross-functional coordination for client projects. The role involves maintaining RAID logs, tracking budgets, and ensuring timely completion of milestones.

You will liaise with team members and external partners, prepare status updates, and contribute to effective handover documentation and lessons learned for continuous improvement.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• CAPM or PMP certification is a plus but not required.
• Must be proficient with Microsoft Project and Microsoft Planner; expert in Microsoft Office (Word, Excel, Outlook).
• Experience as a Project Coordinator under a Project Head/Manager.
• Strong organizational skills with ability to manage multiple priorities under pressure.
• Excellent verbal and written communication; able to translate updates into clear stakeholder reports.
• Basic understanding of procurement, budget tracking, and cost-saving measures.
• Proactive problem-solver with ability to coordinate multidisciplinary teams.

Responsibilities

• Plan and help set up project plans, track deadlines, and assign tasks.
• Maintain project files, RAID logs, and To-Do lists, ensuring up-to-date documentation.
• Track spending, handle invoices, and assist with procurement of equipment or services.
• Schedule meetings, prepare slides, and document decisions for stakeholders.
• Collect updates and prepare simple progress reports for senior managers.
• Serve as main point of contact for team members and external partners; ensure proper handover and lessons learned.

Skills

MS Project

MS Planner

MS Office

Communication

Documentation

Stakeholder management

Budget tracking

Time management

Problem solving

Education

Bachelor's in Business Administration

Tools

Microsoft Project

Microsoft Planner

Microsoft Office

Job description

Key Responsibilities:

• Planning & Scheduling: Help set up project plans, track deadlines, and make sure everyone knows their tasks.
• Organization & Documentation: Keep all project files, notes, and "To-Do" lists (RAID logs) up to date.
• Financial Administration: Track project spending, handle invoices, and help with buying equipment or services.
• Stakeholder Coordination: Schedule all project meetings, prepare the slides, and take clear notes on what was decided.
• Reporting: Collect updates from the team and create simple reports for senior managers to show progress.
• Communication & Project Lifecycle Support: Act as the main contact for team members and outside partners to keep everyone on the same page, ensuring all handover documentation and "lessons learned" are captured.
• Support PM: Provide support to project manager in successful delivery of the projects through excellent coordination.

Qualification and Experience:

• Education: A Bachelor’s degree in Business Administration, Management, or a related field.
• Professional Certifications: Project management certificates like CAPM or PMP are a plus (but not required).
• Software Proficiency: MUST have command in using Microsoft Project and Microsoft Planner as project management tools. Expert skill in using the Microsoft Office suite (Word, Excel, and Outlook).
• Work History: Proven experience working specifically as a Project Coordinator under a project Head/Project Manager.
• Organizational Precision: Exceptional ability to manage competing priorities, track multiple action logs, and maintain high attention to detail under pressure.
• Communication: Strong verbal and written skills; comfortable translating technical updates into clear reports for stakeholders.
• Financial Awareness: Basic understanding of procurement processes, budget tracking, and cost-saving measures.
• Adaptability: A proactive "problem-solver" mindset with the emotional intelligence to motivate multidisciplinary teams and to coordinate well with teams.
• Planning Expertise: Strong experience in organizing project plans and managing complex schedules.
• Communication and Negotiation: Excellent ability to negotiate well with others.
  

Work mode:

Work from Office. (Full-time)

Shift Time:

10am-7pm.( females) / 1pm-10pm (males/females)