Proactive Executive Assistant & Scheduling Expert

Core Code io; Islamabad; On-site; PKR 1,800,000 - 2,520,000; Full time

Job summary

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role emphasizes discretion, proactive problem solving, and strong calendar and communication management.

You will manage schedules, handle emails, coordinate meetings and travel, prepare documents, and maintain confidential information with professionalism. Remote work is supported with a reliable internet setup and proactive, detail-oriented

Qualifications

• Experience as a Personal Assistant or similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Reliable internet connection and setup for remote work.
• English proficiency required for English-speaking clients.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, and presentations.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records.
• Coordinate with internal teams, clients, service providers, and external contacts.
• Handle routine requests and administrative matters on behalf of the executive.
• Maintain organized digital files, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs and take proactive action when appropriate.
• Maintain strict confidentiality when handling sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Time management

Communication skills

Organizational skills

Discretion and confidentiality

Multitasking

Proactive problem-solving

Tools

Google Workspace

Microsoft Office

Zoom

Spreadsheets

Job description

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role emphasizes discretion, proactive problem solving, and strong calendar and communication management.

You will manage schedules, handle emails, coordinate meetings and travel, prepare documents, and maintain confidential information with professionalism. Remote work is supported with a reliable internet setup and proactive, detail-oriented