POSITION: Executive Assistant to CEO (Female)

TransPeshawar; Peshawar City Tehsil; On-site; PKR 670,000 - 1,228,000; Full time

Job summary

TransPeshawar is seeking an Executive Assistant to support the Chief Executive Officer in Peshawar. The role involves clerical tasks, research, and high-level coordination to protect confidential information and optimize CEO time.

The candidate should have at least 2 years post-qualification experience, fluency in English and Urdu, and the ability to work long or irregular hours when required; Pashto is an added advantage. Salary is market-based and competitive.

Qualifications

• At least 16 years of education from an HEC-recognized university.
• Minimum of 2 years post-qualification experience.
• Fluency in English and Urdu; Pashto is an added advantage.
• Ability to work long and irregular hours as required.

Responsibilities

• Transcribes, formats, inputs, edits, retrieves, copies, and transmits text, data, and graphics.
• Conserves CEO time by routing correspondence, drafting letters, and collecting information.
• Maintains CEO appointment schedule, meetings, travel and teleconferences.
• Represents the CEO Office in meetings and speaks on behalf of the executive.
• Welcomes guests and directs inquiries.
• Maintains confidentiality of sensitive information.
• Completes projects by setting objectives, prioritizing, and monitoring progress.
• Prepares reports by collecting and analyzing information.
• Arranges corporate travel, itineraries, and lodging.
• Ensures operation of equipment and maintains inventories.
• Develops professional knowledge through workshops and networks.
• Contributes to team effort with related results.

Skills

Fluent English

Urdu

Pashto (advantage)

Education

16 years education from HEC-recognized university

Job description

DUTY STATION: Peshawar

NO OF POSITIONS: 01

REPORT TO: Chief Executive Officer

Salary Package: Market based competitive salary package.

OVERALL ROLE

Executive Assistant, provides help through a wide rangeduties, including clerical tasks, research and management roles. Thepositionrequires a high level of integrity, as you'll likely be exposed to confidential and sensitive information.

KEY RESPONSIBILITIES

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
• Maintains CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the CEO Office by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains confidence and protects operations by keeping information confidential.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Prepares reports by collecting and analysing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

KEY TASKS:

• Responsible for cataloguing and distributing information,
• Assisting top-level business staff and arranging schedules.
• Other tasks as requested by Chief Executive Officer from time to time.

POSITION REQUIREMENTS

1. ATTAINMENTS

Qualification

Required

At least 16 years of education in any discipline from HEC recognized university.

Specialized Training

– Trainings in secretarial or office management or any other skills considered relevant for the position.

• EXPERIENCE

Minimum of 2 years post-qualification experience required. Experience in the similar role will be preferred.

• CIRCUMSTANCES
• Fluency in English and Urdu, Pashto would be an added advantage.
• Good health, allow to work long and irregular hours (when required).
• Age up to 37 years on the closing date of applications.

TransPeshawar is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.