Executive Assistant

Scalejet; Karachi Division; Remote; PKR 11,654,000 - 16,648,000; Full time

Benefits offered by this job

Flexible schedule

Remote work

Opportunity to work with CEO

Job summary

voilechic.com seeks an Executive Assistant to support the CEO with personal and business tasks, blending responsibilities to keep operations effortless and uninterrupted. The role requires anticipation, organization, and initiative to free the CEO for higher priorities.

Remote-friendly position with availability 9 AM–6 PM EST and flexibility after hours. Strong organizational skills, reliability, and cross-cultural understanding are valued in this role.

Qualifications

• Proven experience as an Executive Assistant.
• Ability to anticipate CEO needs and resolve issues.
• Highly organized, detail-oriented, independent work style.
• Must be available 9 AM–6 PM EST, with after-hours flexibility.
• Strong understanding of Islamic practices and Western culture.

Responsibilities

• Manage emails, travel bookings, and calendars.
• Arrange personal appointments and admin tasks.
• Assist with travel and meeting scheduling for the business.
• Provide daily proactive check-ins via WhatsApp or phone.
• Keep operations running smoothly to let the CEO focus on priorities.

Skills

Executive support

Proactive planning

Highly organized

Independent worker

Communication

Job description

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities

• Manage emails, travel bookings, and calendars
• Arrange personal appointments and handle admin tasks
• Assist with small business-related tasks such as travel and meeting scheduling
• Provide proactive daily check-ins via WhatsApp or phone
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements

• Proven experience as an Executive Assistant
• Proactive in anticipating the CEOs needs and resolving issues before they arise
• Highly organized, detail-oriented, and able to work independently with minimal oversight
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed
• Strong understanding of both Islamic practices and Western culture is essential
• Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, we love to hear from you.