Personal Assistant to Director

People Perfect; Lahore; On-site; PKR 670,000 - 1,116,000; Full time

Job summary

People Perfect is seeking a diligent Personal Assistant to provide high-level administrative support to senior management in a fast-paced environment. You will manage calendars, coordinate meetings, handle communications, and arrange travel with confidentiality and professionalism.

The ideal candidate will have a Bachelor's degree in business or a related field and 2–3 years of relevant experience, strong organizational abilities, and excellent English communication skills.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 2–3 years of experience as Personal Assistant/Executive Assistant or similar role.
• Strong organizational, multitasking, and time-management skills.
• Excellent English communication skills (written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity and confidentiality.

Responsibilities

• Manage and maintain the executive calendar, including scheduling meetings and daily engagements.
• Coordinate internal and external meetings, prepare agendas, and ensure follow-up on action points.
• Handle all incoming and outgoing communication (emails, calls, official correspondence) professionally.
• Arrange travel plans including tickets, accommodation, and itineraries.
• Prepare reports, presentations, letters, and other official documents as required.
• Maintain confidentiality of sensitive information, records and executive communications.
• Liaise with internal teams, clients, and external stakeholders on behalf of senior management.
• Track tasks, priorities, and deadlines for timely completion.
• Provide general administrative and operational support as required.

Skills

Organization

Multitasking

Time management

English communication

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Job description

Job Overview:

People Perfect is hiring for its client (Paints Manufacturing) for the position of Personal Assistant. The role involves providing high-level administrative and executive support to senior management, ensuring smooth coordination of daily operations, schedules, and communications. The ideal candidate will demonstrate strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced executive environment while maintaining strict confidentiality.

Job Responsibilities:

• Manage and maintain the executive calendar, including scheduling meetings, appointments, and daily engagements.
• Coordinate internal and external meetings, prepare agendas, and ensure timely follow-up on action points.
• Handle all incoming and outgoing communication, including emails, calls, and official correspondence in a professional manner.
• Arrange travel plans including ticketing, accommodation, and complete itineraries.
• Prepare reports, presentations, letters, and other official documents as required.
• Maintain confidentiality of sensitive information, records, and executive communications.
• Liaise with internal teams, clients, and external stakeholders on behalf of senior management when required.
• Track tasks, priorities, and deadlines assigned by the executive office to ensure timely completion.
• Provide general administrative and operational support as required.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• 2–3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills in English (written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and confidentiality.
• Strong interpersonal and coordination skills with a proactive approach.
• Ability to work effectively in a fast-paced executive environment.

Location: Lahore