Manager – Planning & Coordination (HR Office)

The Citizens Foundation; Karachi Division; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

The Citizens Foundation is seeking a proactive coordinator to support the EVP HR Office. You will help translate HR priorities into structured actions by managing documentation, leading tracking efforts, and improving visibility on progress across teams.

In this role you will prepare leadership materials, consolidate inputs, and maintain engagement cadences within the HR organization. You will liaise with HR teams to ensure timely updates and smooth information flow in a fast-paced environment.

Qualifications

• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously.
• Ability to consolidate information from multiple sources and analyze it into clear, actionable outputs.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Strong written and verbal communication skills.

Responsibilities

• Plan and track EVP HR Office priorities with structured workplans, trackers and action items.
• Gather updates from HR teams, identify delays, and follow up to maintain alignment.
• Consolidate data and maintain updated information to support progress tracking.
• Liaise with intra-HR teams to align timelines and ensure smooth information flow across initiatives.
• Coordinate forums and meetings, prepare agendas, pre-reads, and document discussions.
• Maintain shared documentation and tracking tools to strengthen alignment across teams.
• Plan and execute the overall HR engagement cadence.
• Prepare presentations and briefing materials for leadership discussions, summarizing key updates.

Skills

Coordination

Documentation

Communication

Stakeholder management

Tools

MS Office

Excel

PowerPoint

Job description

This role supports the EVP HR Office by strengthening coordination, tracking priorities, and ensuring consistent follow-through on leadership decisions. Working closely with the HR Leadership team, the role helps translate HR priorities into structured action by managing documentation, supporting communication, and improving visibility on progress and key updates across teams. The role also supports the EVP HR to prepare for reviews, keeping the engagement cadence within the HR organization alive and setting up an operating rhythm for HR itself.

Key Responsibilities

• Planning and Tracking Support
• Maintain structured workplans, trackers, and action items for EVP HR Office priorities and projects to ensure clear visibility on progress.
• Gather updates from HR Teams, identify delays or coordination gaps, and follow up to maintain alignment and momentum.
• Consolidate data and maintain updated information to support progress tracking and internal reviews.
• Coordination and Operating Rhythm Management
• Liaise with Intra HR teams to align timelines, gather inputs, and ensure smooth information flow across shared initiatives.
• Coordinate forums, meetings, and engagements, including agenda preparation, compilation of pre-reads, documentation of discussions, and tracking of action items.
• Maintain shared documentation and tracking tools that strengthen alignment and accountability across teams.
• Plan and execute Overall HR engagement cadence.
• Communication, Reporting, and Documentation
• Prepare presentations, summaries, briefing materials, and background documentation to inform leadership discussions.
• Consolidate inputs from stakeholders, conduct basic analysis, and help highlight key updates and insights when required.
• Maintain updated records of priorities, decisions, and commitments to support internal communication.

Required Skills

• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously
• Ability to consolidate information from multiple sources and analyze it into clear, actionable outputs
• Proficiency in MS Office, especially Excel and PowerPoint
• Strong written and verbal communication skills

Attributes

• Highly detail-oriented, with strong follow-through on commitments
• Strong interpersonal skills, comfortable working across teams, functions, and hierarchies
• Ability to stay organized in a fast-paced environment

Education

Experience

4 to 6 years in project coordination, program management, consulting support, or similar cross-functional roles.