HR Assistant

HRBS Global; Lahore; On-site; PKR 420,000 - 620,000; Full time

Job summary

HRBS Global in Lahore is seeking a motivated HR Assistant to support core HR functions across the employee lifecycle. The role covers recruitment, onboarding, records management, attendance, payroll support, and employee relations to ensure smooth HR operations.

You will maintain HRIS records, assist with payroll coordination, and help implement policies while ensuring confidentiality. The position is full-time and on-site in Gulberg 3, Lahore, with standard office hours.

Qualifications

• Bachelor's degree in HR/Business; MBA in HR preferred.
• 6 months to 1 year of relevant HR experience.
• Knowledge of Pakistani labor laws.
• Proficiency in MS Office; familiarity with HRIS is an advantage.
• Excellent communication in English and Urdu.
• Strong organizational skills and ability to handle confidential information.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Post job openings and coordinate interviews.
• Prepare offer letters, contracts, and onboarding materials.
• Maintain employee files and HRIS records.
• Monitor attendance, leaves, overtime, and payroll coordination.
• Assist in employee relations, engagement activities, and grievances.
• Coordinate training, performance appraisals, and probation tracking.
• Ensure compliance with labor laws and update HR policies.
• Manage exit processes including resignations and interviews.

Skills

Communication skills

Organizational skills

Multitasking

MS Office proficiency

Education

Bachelor's degree in Human Resource Management

MBA in HR preferred

Tools

HRIS tools

Job description

Company: HRBS

Position: HR Assistant

Location: Gulberg 3, Lahore, Pakistan

Employment Type: Full-time I On-site

Timings: Monday to Friday (10:00 AM to 5.30 PM)

About the Role

HRBS is looking for a motivated and detail-oriented HR Assistant to support our HR function across the full employee lifecycle. You will handle day-to-day HR operations, maintain accurate records, and be a reliable point of contact for employees and management.

Key Responsibilities

Recruitment and Onboarding

• Post job openings on job portals and social media platforms
• Screen CVs, shortlist candidates, and schedule interviews
• Prepare offer letters, appointment letters, and contracts
• Conduct new hire orientation and coordinate joining formalities
• Prepare and issue employee ID cards, email access, and welcome kits

Employee Records and HR Administration

• Create and maintain employee files (physical and digital) and update the HRIS
• Keep employee data accurate, confidential, and audit-ready
• Prepare HR letters such as experience, salary, and employment verification letters
• Maintain organizational charts, employee directories, and HR documentation

Attendance, Leave and Payroll Support

• Monitor daily attendance, leave balances, and overtime
• Compile attendance data and coordinate with Finance for monthly payroll processing
• Assist with salary-related queries, deductions, and EOBI/social security-related documentation

Employee Relations and Engagement

• Act as the first point of contact for employee queries and concerns
• Assist in organizing employee engagement activities, events, and celebrations
• Support grievance handling and elevate issues to the HR Manager as needed

Performance and Training Support

• Coordinate performance appraisal cycles and collect evaluation forms
• Schedule trainings and workshops, and maintain training records
• Track probation and contract confirmation timelines

Compliance and Policy Support

• Ensure HR practices comply with applicable labor laws and company policies
• Assist in updating and communicating HR policies and the employee handbook

Exit Management

• Process resignations and terminations, coordinate clearance, and conduct exit interviews

  Insurance and Benefits Handling (Plus)

  • Assist with employee health and life insurance enrollment and renewals
  • Coordinate with insurance providers and brokers on claims, reimbursements, and card issuance
  • Maintain insurance records and update employee coverage for new joiners, exits, and dependents
  • Guide employees on policy coverage, claim procedures, and panel hospitals

  Qualifications and Requirements

  • Bachelor's degree in Human Resource Management, Business Administration, or a related field MBA in HR preferred
  • 6 months to 1 year of relevant HR experience
  • Basic knowledge of HR functions and Pakistani labor laws
  • Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with HRIS tools is an advantage
  • Experience or familiarity with insurance handling and claims coordination is a plus
  • Excellent communication skills in English and Urdu
  • Strong organizational skills, attention to detail, and ability to handle confidential information
  • Ability to multitask and meet deadlines in a fast-paced environment