Executive Assistant

Hire with Reef; Pakistan; On-site; PKR 11,170,064 - 16,755,096; Full time

Benefits offered by this job

Competitive salary based on experience

Performance-based bonus

Flexible remote working environment

Job summary

A talent connection firm is seeking a proactive Executive Assistant to support senior leadership in a fast‑paced environment. The role involves managing executive calendars, coordinating meetings, and assisting with project execution. Ideal candidates will have 2-4+ years of experience as an Executive Assistant, strong organisational skills, and experience in dynamic environments. The position offers flexible remote working arrangements and exposure to business operations and strategic decision-making.

Qualifications

• 2–4+ years of experience as an Executive Assistant or in a similar role.
• Experience supporting senior leadership or founders.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and optimise executive calendars, scheduling meetings across multiple time zones.
• Coordinate internal and external meetings, including agendas and notes.
• Act as a point of contact between leadership and stakeholders.

Skills

Excellent spoken and written English

Organisational skills

Time management

Strong communication skills

Proactive mindset

Tools

Google Workspace

Slack

Notion

ClickUp

Job description

Job Title: Executive Assistant

Location: Remote

Role Type: Full-Time

Working Hours: Must align to Australia (9:00am–5:00pm, Mon–Fri)

Who Are We?

At Reef, we connect elite talent with high‑growth companies building world‑class teams. We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure. We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high‑performing professionals.

About the Role

We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast‑paced, high‑growth business. This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day‑to‑day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies. This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain strong attention to detail across multiple moving priorities. You’ll work closely with leadership and cross‑functional teams, ensuring alignment, organisation, and smooth execution across the business. This role is ideal for someone who thrives in fast‑paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes.

Key Responsibilities

• Manage and optimise executive calendars, scheduling meetings across multiple time zones
• Coordinate internal and external meetings, including agendas, notes, and follow‑ups
• Act as a point of contact between leadership and internal/external stakeholders
• Manage inboxes, prioritise communication, and ensure timely responses
• Support day‑to‑day operations, ensuring tasks and priorities are executed efficiently
• Assist with project coordination, tracking deadlines, deliverables, and progress
• Prepare reports, presentations, and documentation as required
• Identify inefficiencies and implement improved systems or processes
• Handle confidential information with discretion and professionalism
• Support ad hoc administrative, operational, and coordination tasks as needed
• Ensure alignment across teams by following up on action items and commitments

Benefits

• Competitive salary based on experience
• Performance‑based bonus tied to outcomes
• Direct employment with established, high‑growth companies
• Opportunity to work closely with senior leadership
• Exposure to business operations and strategic decision‑making
• Clear progression opportunities into operations or leadership support roles
• Flexible remote working environment

Qualifications

• Excellent spoken and written English
• 2–4+ years of experience as an Executive Assistant or in a similar role
• Strong organisational and time management skills with ability to manage multiple priorities
• Experience supporting senior leadership or founders
• High attention to detail and ability to maintain accuracy under pressure
• Strong communication skills with ability to interact across different stakeholders
• Proactive mindset with ability to anticipate needs and take initiative
• Experience with calendar management, scheduling tools, and communication platforms
• Comfortable working in fast‑paced, dynamic environments
• Ability to work independently with minimal supervision
• Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment
• Desirable: Experience working in remote or international teams
• Desirable: Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar
• Desirable: Experience supporting multiple stakeholders or departments