Administrative Assistant — Office Operations & Coordination

hrsi; Karachi Division; On-site; PKR 300,000 - 540,000; Full time

Job summary

HRSI invites applications for an Admin Assistant to join our team in Karachi. The role provides administrative support to the Admin Department, handling documents, records, correspondence, and office communications.

You will coordinate meetings, manage travel arrangements, maintain filing systems, assist with reports and supplier coordination, and help ensure smooth office operations. Strong organization and communication skills are essential.

Qualifications

• Strong organizational skills
• Attention to detail
• Excellent communication abilities

Responsibilities

• Provide administrative and clerical support to the Admin Department.
• Manage and maintain office files, records, documents, and correspondence.
• Prepare letters, reports, spreadsheets, presentations, and other documents.
• Handle incoming and outgoing calls, emails, and correspondence.
• Maintain and update databases, attendance records, and administrative documents.
• Coordinate meetings, appointments, and internal office activities.
• Assist in managing office supplies and maintain inventory records.
• Prepare purchase requests and coordinate with vendors/suppliers when required.
• Support facility and office maintenance activities.
• Coordinate with different departments for administrative requirements.
• Welcome and assist visitors and employees professionally.
• Maintain proper filing and documentation of administrative records.
• Assist with travel arrangements, transportation, and accommodation when required.
• Monitor office equipment and report maintenance or repair requirements.
• Assist in preparing administrative reports and expense records.
• Perform other administrative duties assigned by the Admin Manager.

Job description

HRSI invites applications for an Admin Assistant to join our team in Karachi. The role provides administrative support to the Admin Department, handling documents, records, correspondence, and office communications.

You will coordinate meetings, manage travel arrangements, maintain filing systems, assist with reports and supplier coordination, and help ensure smooth office operations. Strong organization and communication skills are essential.