Office Support Staff (BPS-02)

All Pakistan Solvent; Peshawar City Tehsil; In loco; PKR 223.000 - 357.000; Tempo pieno

Descrizione del lavoro

All Pakistan Solvent Extractors Association (APSEA) in Pakistan seeks an Office Support Staff (BPS-02) to act as a vital part of the secretariat. The role ensures smooth handling of mail, maintains housekeeping standards, and supports executives with meeting logistics and document preparation.

The incumbent will operate dak registers, office printing devices, and filing systems; duties include pantry duties and maintaining cleanliness across premises, conferences rooms, and common areas.

Competenze

• Experience with handling dak registers and correspondence routing.
• Ability to operate standard office machines (photocopier, scanner, binding equipment).
• Filing tasks, document retrieval, and records organization.

Mansioni

• Receive, stamp, sort, and distribute incoming mail/couriers; maintain Dak Receipt Register.
• Prepare, weigh, frank, and dispatch outgoing correspondence via Pakistan Post and couriers; maintain Dispatch Register.
• Operate photocopiers, scanners, and binding machines for document reproduction of reports and meeting papers.
• Maintain physical filing systems with indexing and chronological arrangement.
• Manage pantry operations including refreshments and crockery inventory.
• Ensure daily cleanliness of office premises, conference rooms, washrooms and surroundings; report maintenance defects.

Conoscenze

Dak handling

Office machinery

Filing tasks

Housekeeping

Strumenti

Photocopier

Scanner

Binding machines

Descrizione del lavoro

The Office Support Staff (BPS-02) at All Pakistan Solvent Extractors Association (APSEA) serves as the primary operational backbone for daily secretariat functions. The role ensures seamless physical flow of correspondence, maintains office hygiene and hospitality standards, and provides essential logistical support to the Executive Committee, Secretary General, and technical staff engaged in oilseed industry representation and policy advocacy.

Daily workflows include opening and stamping incoming dak (mail) using the dak register, sorting for sectional distribution, and preparing outgoing registered post and courier consignments. The incumbent operates heavy-duty photocopiers and scanners for meeting agendas, minutes, and statistical reports on solvent extraction capacity. Responsibilities extend to maintaining the pantry, serving refreshments during Executive Committee meetings, arranging meeting room logistics, and ensuring the cleanliness of the secretariat premises, washrooms, and common areas.

Selection for this position is conducted strictly through a Practical Skill / Trade Test and Direct Interview (Viva Voce). No written examination is administered. Candidates are evaluated on their demonstrated ability to handle dak registers, operate office machinery, execute filing tasks, and respond to situational queries regarding office protocol and hierarchy during the oral assessment.

Key duties and responsibilities:

• Receive, stamp, sort, and distribute incoming dak (mail/couriers) to relevant officers and maintain the Dak Receipt Register accurately
• Prepare, weigh, frank, and dispatch outgoing correspondence via Pakistan Post and private courier services maintaining the Dispatch Register
• Operate photocopiers, scanners, and binding machines for high-volume document reproduction of industry reports and meeting papers
• Maintain physical filing systems including indexing, chronological arrangement, and retrieval of member correspondence and statutory documents
• Manage pantry operations including procurement of refreshments, serving tea/coffee to officers and guests, and maintaining crockery inventory
• Ensure daily cleanliness of office premises, conference rooms, washrooms, and exterior surroundings; report maintenance defects promptly