Assistant Manager Admin

Zameen.com; Lahore; On-site; PKR 350,000 - 550,000; Full time

Job summary

Zameen.com in Lahore is seeking an Office Support Coordinator to help ensure smooth day-to-day operations. You will coordinate the Boulevard 64 office, manage facility needs, and support stakeholders with timely, professional responses.

The role emphasizes fleet and vendor management, timely payments, security systems oversight, and coordination with head office for repairs and asset maintenance. A BA degree and 3–5 years of experience are preferred.

Qualifications

• Experience in fleet management and asset upkeep.
• Strong vendor management and procurement experience.
• Customer-focused approach with good communication.

Responsibilities

• Coordinate and provide office support to individuals or team.
• Manage Boulevard 64 office operations, governance of SOPs.
• Respond to coworkers, superiors and clients timely and cooperatively.
• Monitor site buildings and grounds to ensure standards.
• Track and ensure deadlines for utility bills and rent payments.
• Oversee repairs and maintenance of offices, furniture, and equipment.
• Coordinate with HO for vehicle repairs and maintenance.
• Manage pool car requests and vendor relationships.
• Monitor security cameras and related equipment.

Skills

Fleet management

Customer service

Vendor management

Courier services

Security protocols

Communication skills

Education

Bachelors in Business Admin

Job description

The position holder coordinates and provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include strong multi-tasking with ability to simultaneously manage various day to day tasks such as Stakeholder management, vendor dealing and record keeping.

Job Responsibilities:

• Management of Boulevard 64 office.
• Drive the day to day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.
• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
• Ensure repair and maintenance of offices, furniture/fixtures and machines/equipment’s
• Generate Monthly billing reports and ensuring the timely payments.
• Coordination with HO to proceed repair & maintain of issued vehicles.
• Management of pool car requests.
• Developing and sustaining relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Evaluating current vendor management programs and identifying ways to improve them.
• Proceeding Work order, Purchase requisitions undertakings and GRNs.
• Supervision and ensure smooth operations of security cameras and related equipment’s.

Job Requirements:

• Demonstrable experience in fleet management.
• Maintain the decorum of the customer walk-in area and ensure a pristine ambience by engaging building staff.
• Foster a customer-focused attitude to address queries and complaints, providing first-contact resolution.
• Worked on security protocols.
• Prior experience of Courier services.
• Job Location: Lahore
• Education: Bachelors – preferably in Business Administration
• Experience: 3-5 years of field experience