Admin Executive

Interwood Mobel; Karachi Division; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

Interwood Mobel in Karachi seeks a capable Administration professional to oversee facilities, fleet coordination, vendor management, and HR onboarding. You will ensure smooth operations, maintain records, and support daily administrative needs.

With 4–5 years in administration and a B.Com/BBA, you will work with SAP PRs, monitor service delivery, supervise drivers and security, and ensure licenses and insurance remain current. Proficiency in MS Office and strong communication are essential.

Qualifications

• 4–5 years of relevant experience in Administration.
• Proficiency in MS Office (Excel, Word, Outlook).
• Working knowledge of SAP purchase requisition processes and administrative SOPs.
• Basic understanding of HVAC, generators, electrical, and plumbing systems.
• Knowledge of fleet management, vendor coordination, and procurement procedures.
• Strong planning, coordination, negotiation, and follow-up skills.
• Good communication, problem-solving, and record-management skills.

Responsibilities

• Manage office facilities, including maintenance of ACs, electrical systems, plumbing, generators, and meeting rooms.
• Coordinate and schedule company vans for Sales visits, deliveries, and pick-and-drop requirements.
• Manage cheque collection from customers and ensure timely handover to Finance with proper documentation.
• Maintain vehicle logbooks, fuel consumption, and fleet maintenance records.
• Initiate SAP purchase requisitions for services and non-stock items in accordance with company procedures.
• Obtain and evaluate vendor quotations, coordinate service delivery, and monitor vendor performance.
• Verify service completion and coordinate vendor billing with the Store.
• Coordinate daily activities of drivers, security, and office support staff.
• Facilitate employee onboarding arrangements, including seating, ID cards, and stationery, in coordination with HR.
• Maintain administrative records, contracts, courier logs, and SAP asset registers.
• Track renewals of licences, permits, and insurance to ensure timely compliance.
• Coordinate staff travel arrangements and company events within approved budgets.

Skills

Administration experience

MS Office

Negotiation

Education

B.Com or BBA (completed or in progress)

Tools

SAP purchase requisition

Job description

• Manage office facilities, including maintenance of ACs, electrical systems, plumbing, generators, and meeting rooms.
• Coordinate and schedule company vans for Sales visits, deliveries, and pick-and-drop requirements.
• Manage cheque collection from customers and ensure timely handover to Finance with proper documentation.
• Maintain vehicle logbooks, fuel consumption, and fleet maintenance records.
• Initiate SAP purchase requisitions for services and non-stock items in accordance with company procedures.
• Obtain and evaluate vendor quotations, coordinate service delivery, and monitor vendor performance.
• Verify service completion and coordinate vendor billing with the Store.
• Coordinate daily activities of drivers, security, and office support staff.
• Facilitate employee onboarding arrangements, including seating, ID cards, and stationery, in coordination with HR.
• Maintain administrative records, contracts, courier logs, and SAP asset registers.
• Track renewals of licences, permits, and insurance to ensure timely compliance.
• Coordinate staff travel arrangements and company events within approved budgets.

• B.Com or BBA (completed or in progress).
• 4–5 years of relevant experience in Administration.
• Working knowledge of SAP purchase requisition processes and administrative SOPs.
• Basic understanding of HVAC, generators, electrical, and plumbing systems.
• Knowledge of fleet management, vendor coordination, and procurement procedures.
• Proficiency in MS Office (Excel, Word, and Outlook).
• Strong planning, coordination, negotiation, and follow-up skills.
• Good communication, problem-solving, and record‑management skills.