Admin Executive

Interwood; Karachi Division; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

Interwood is seeking an experienced Administration professional in Karachi to manage office facilities and fleet operations. You will handle HVAC, electrical, plumbing, and generator maintenance, while coordinating drivers, security, and office staff to ensure smooth daily activities.

You will also drive SAP purchase requisitions, evaluate vendor quotations, and maintain asset records, licences, and insurance renewals. Proficiency in MS Office and strong communication are essential.

Qualifications

• B.Com or BBA (completed or in progress).
• 4–5 years of relevant experience in Administration.
• Working knowledge of SAP purchase requisition processes and administrative SOPs.
• Basic understanding of HVAC, generators, electrical, and plumbing systems.
• Knowledge of fleet management, vendor coordination, and procurement procedures.
• Proficiency in MS Office (Excel, Word, and Outlook).
• Strong planning, coordination, negotiation, and follow-up skills.
• Good communication, problem-solving, and record‑management skills.

Responsibilities

• Manage office facilities, including maintenance of ACs, electrical systems, plumbing, generators, and meeting rooms.
• Coordinate and schedule company vans for Sales visits, deliveries, and pick-and-drop requirements.
• Manage cheque collection from customers and ensure timely handover to Finance with proper documentation.
• Maintain vehicle logbooks, fuel consumption, and fleet maintenance records.
• Initiate SAP purchase requisitions for services and non-stock items in accordance with company procedures.
• Obtain and evaluate vendor quotations, coordinate service delivery, and monitor vendor performance.
• Verify service completion and coordinate vendor billing with the Store.
• Coordinate daily activities of drivers, security, and office support staff.
• Facilitate employee onboarding arrangements, including seating, ID cards, and stationery, in coordination with HR.
• Maintain administrative records, contracts, courier logs, and SAP asset registers.
• Track renewals of licences, permits, and insurance to ensure timely compliance.
• Coordinate staff travel arrangements and company events within approved budgets.

Skills

Strong planning and coordination

Negotiation and follow-up

Good communication

Record-management

Fleet management

Education

B.Com or BBA

Tools

SAP

MS Office

Job description

• Manage office facilities, including maintenance of ACs, electrical systems, plumbing, generators, and meeting rooms.
• Coordinate and schedule company vans for Sales visits, deliveries, and pick-and-drop requirements.
• Manage cheque collection from customers and ensure timely handover to Finance with proper documentation.
• Maintain vehicle logbooks, fuel consumption, and fleet maintenance records.
• Initiate SAP purchase requisitions for services and non-stock items in accordance with company procedures.
• Obtain and evaluate vendor quotations, coordinate service delivery, and monitor vendor performance.
• Verify service completion and coordinate vendor billing with the Store.
• Coordinate daily activities of drivers, security, and office support staff.
• Facilitate employee onboarding arrangements, including seating, ID cards, and stationery, in coordination with HR.
• Maintain administrative records, contracts, courier logs, and SAP asset registers.
• Track renewals of licences, permits, and insurance to ensure timely compliance.
• Coordinate staff travel arrangements and company events within approved budgets.

• B.Com or BBA (completed or in progress).
• 4–5 years of relevant experience in Administration.
• Working knowledge of SAP purchase requisition processes and administrative SOPs.
• Basic understanding of HVAC, generators, electrical, and plumbing systems.
• Knowledge of fleet management, vendor coordination, and procurement procedures.
• Proficiency in MS Office (Excel, Word, and Outlook).
• Strong planning, coordination, negotiation, and follow-up skills.
• Good communication, problem-solving, and record‑management skills.