Assistant Manager Admin

Zameen.com; Lahore; On-site; PKR 600,000 - 900,000; Full time

Job summary

Zameen.com in Lahore is seeking an Office Administrator to coordinate and support the office’s day-to-day operations, ensuring smooth running and governance across teams. You will manage vendor relationships, fleet and site maintenance, coordinate with head office for repairs and payments, and oversee security systems while delivering responsive service to colleagues and clients.

With 3–5 years of field experience and a BA in Business Administration, you will drive process improvements and

Qualifications

• 3–5 years of field experience in a related role.
• Bachelor's degree in Business Administration preferred.
• Experience with fleet management and vendor coordination.

Responsibilities

• Coordinate and manage Boulevard 64 office operations.
• Drive day-to-day activities ensuring governance and SOP maintenance.
• Respond to queries from coworkers, superiors, and clients.
• Oversee site buildings' condition and maintenance to standards.
• Ensure timely payments of utility bills and rent.
• Supervise office equipment and security cameras.
• Generate monthly billing reports and ensure payments.
• Coordinate with HO for vehicle repairs and maintenance.
• Manage pool car requests and vendor relationships.
• Negotiate services with vendors and review related programs.
• Process work orders, purchase requisitions and GRNs.

Skills

Fleet management

Customer service

Vendor relations

Education

Bachelor's degree in Business Administration

Job description

Job Brief:

The position holder coordinates and provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include strong multi-tasking with ability to simultaneously manage various day to day tasks such as Stakeholder management, vendor dealing and record keeping.

Job Responsibilities:

• Management of Boulevard 64 office.
• Drive the day to day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.
• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
• Ensure repair and maintenance of offices, furniture/fixtures and machines/equipment’s
• Generate Monthly billing reports and ensuring the timely payments.
• Coordination with HO to proceed repair & maintain of issued vehicles.
• Management of pool car requests.
• Developing and sustaining relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Evaluating current vendor management programs and identifying ways to improve them.
• Proceeding Work order, Purchase requisitions undertakings and GRNs.
• Supervision and ensure smooth operations of security cameras and related equipment’s.

Job Requirements:

• Demonstrable experience in fleet management.
• Maintain the decorum of the customer walk-in area and ensure a pristine ambience by engaging building staff.
• Foster a customer-focused attitude to address queries and complaints, providing first-contact resolution.
• Worked on security protocols.
• Prior experience of Courier services.
• Job Location: Lahore
• Education: Bachelors – preferably in Business Administration
• Experience: 3-5 years of field experience