Admin & Store Officer

Velosi Asset Integrity Limited; Karachi Division; On-site; PKR 390,600 - 613,800; Full time

Job summary

Velosi Asset Integrity Limited in Karachi is seeking a Procurement & Store Officer to assist the admin and store supervisor in daily procurement operations, manage tools and equipment, and ensure timely calibration for inspections.

The role requires a High School Diploma or equivalent in Public Administration, about 2 years’ experience in procurement and store handling, and basic knowledge of inventory software. MS Office skills are essential for documentation and reporting.

Qualifications

• Experience handling procurement and store management processes.
• Familiarity with MS Office (Word, Excel).
• Basic knowledge of inventory software and procurement documentation.

Responsibilities

• Assist admin & store supervisor in day-to-day procurement operations.
• Maintain tools and equipment and ensure timely calibration for inspections.
• Provide transportation for employees to complete duties.
• Prepare solicitation documents and offers; ensure vendor compliance.
• Auditing invoices for contract term compliance and records maintenance.
• Receive, inspect, and reconcile items with purchase orders; document discrepancies.
• Issue equipment and supplies; track issuance and distribution.
• Receive, store, tag, and track equipment; manage listing.
• Ship canceled/damaged items back to vendors; keep storage neat.

Skills

Procurement

Store management

MS Office

Analytical skills

Education

High School Diploma

Tools

Inventory software

Job description

Job Type: Full-time, Permanent

Education: High School Diploma or Equivalent in Public Administration

Job Responsibilities

• To assist the admin & store supervisor by managing the day-to-day operations of the procurement process.
• To assist the admin & store supervisor by maintaining the tools & equipment in working condition and also ensuring the timely calibration of all the equipment that is part of the inspection activity.
• To assist the admin & store supervisor by providing transportation services to all employees for the timely completion of their assigned duties.
• Manages the preparation of solicitation documents and offers.
• Assures suppliers deliver materials and services following standards of price, time, quantity, and quality agreed upon.
• To assist the Admin & Store supervisor by ensuring that all invoices are audited for compliance with contract terms.
• Responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Receives and inspects all incoming items/materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents, and tracks damages and discrepancies on orders received.
• Issuance of requested equipment and supplies as per demand and records of all issuance.
• Fills equipment and supplies requisitions; assists the buyer in ordering adequate equipment and supplies; delivers orders to the concerned office and staff.
• Receives, stores, tags, and tracks equipment and supplies and prepares the list of equipment and supplies.
• Ship canceled and damaged items back to vendors.
• Maintains the storage area in a neat and orderly manner.

As our ideal candidate, you should have:

• High School Diploma or Equivalent in Public Administration or a relevant field.
• 02 years’ experience in procurement & store-handling management
• Basic knowledge of Stores related Software handling.
• Experience working in MS Office (Word, Excel).