Xero-Pro Admin & Projects Coordinator

BruntWork; Cebu City; Remote; PHP 3,177,000 - 4,447,000; Full time

Job summary

BruntWork seeks an Accounts & Admin Coordinator (Xero) to support the daily administrative, financial, and project coordination tasks for a Sydney-based boutique firm. You will work closely with the Director to keep invoices, project records, and CRM data accurate while enabling smooth operations.

The ideal candidate has hands-on Xero experience, strong organisational skills, and an ability to manage multiple tasks with minimal supervision.

Qualifications

• Experience in administrative, accounting support, or office coordination roles.
• Hands-on experience using Xero for invoicing and basic bookkeeping.
• Understanding of accounts receivable, invoicing, payment tracking, and financial records maintenance.
• Strong administrative and organisational skills with attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook.
• Excellent written and verbal English communication skills.
• Ability to manage multiple tasks, follow structured processes, and meet deadlines.
• Familiarity with Asana or other project management tools.
• Mandarin-speaking or bilingual proficiency is a plus.

Responsibilities

• Provide comprehensive daily administrative support to the Director.
• Manage administrative tasks, documentation, and general coordination.
• Maintain organised digital files and project records.
• Monitor tasks and deadlines; communicate progress to the Director.
• Assist with invoicing, quotes, and payment tracking in Xero.
• Maintain client and project records in HubSpot & Asana.
• Prepare professional fee proposals and track project milestones.
• Read basic drawings to extract project details for admin needs.

Skills

Xero proficiency

Project coordination

Attention to detail

English communication

Time management

Tools

Xero

Asana

HubSpot CRM

Job description

BruntWork seeks an Accounts & Admin Coordinator (Xero) to support the daily administrative, financial, and project coordination tasks for a Sydney-based boutique firm. You will work closely with the Director to keep invoices, project records, and CRM data accurate while enabling smooth operations.

The ideal candidate has hands-on Xero experience, strong organisational skills, and an ability to manage multiple tasks with minimal supervision.