Xero Billing & Operations Specialist

Tavor Perry; Carcar; On-site; PHP 300,000 - 480,000; Full time

Job summary

Tavor Perry is seeking an Admin & Operations VA to ensure billing accuracy and manage daily admin tasks. The role centers on reconciling accounts in Xero, auditing client invoicing for software licenses and hosting, and closing gaps where services have been under-billed. As billing steadies, it expands to email follow-up and broader operational support.

The ideal candidate enjoys identifying discrepancies, building systems, and contributing to revenue protection from day one.

Qualifications

• Hands-on experience with Xero for bank reconciliation and invoicing.
• Proven track record auditing billing discrepancies and correcting invoices.
• Strong numerical accuracy with attention to inconsistencies.
• Experience setting up recurring or automated invoices.
• Professional written English for client-facing email communication.

Responsibilities

• Reconcile bank statements and match transactions in Xero monthly.
• Audit client invoicing for software licenses and hosting, identify under-invoicing.
• Correct historical billing errors and issue accurate invoices.
• Audit hosting billing and identify clients not invoiced.
• Set up recurring invoices for ongoing monthly costs.
• Maintain records of client subscriptions and ensure billing matches.
• Follow up with free-trial clients via email to check usage and engagement.
• Track outreach activity and escalate accounts needing attention.
• Provide general administrative support across operations.

Skills

Xero invoicing

Billing audit

Numerical accuracy

Recurring invoices

Spreadsheet auditing

Business English

Self-motivation

Communication

Proactive issues

Job description

Tavor Perry is seeking an Admin & Operations VA to ensure billing accuracy and manage daily admin tasks. The role centers on reconciling accounts in Xero, auditing client invoicing for software licenses and hosting, and closing gaps where services have been under-billed. As billing steadies, it expands to email follow-up and broader operational support.

The ideal candidate enjoys identifying discrepancies, building systems, and contributing to revenue protection from day one.