Senior Xero & Operations Administrator

D2B; Manila; On-site; PHP 700,000 - 950,000; Full time

Job summary

D2B is seeking a Senior Office Administrator with strong Xero capabilities to own day-to-day administration, accounts, payroll, invoicing, compliance, scheduling and project operations. The role requires independent work, meeting deadlines, and ensuring accurate documentation.

The position emphasizes Xero-focused control, supplier and customer invoicing, payroll preparation, and broader office management in a dynamic environment.

Qualifications

• Experience as an Office Administrator or similar.
• Strong Xero experience is essential.
• Experience with accounts payable and accounts receivable.
• Experience completing bank/payment reconciliations.
• Payroll administration experience.
• Strong Microsoft Excel skills.
• Excellent written and verbal English.
• Exceptional organisation and attention to detail.
• Ability to manage recurring daily and weekly deadlines.
• Proactive, independent working style.

Responsibilities

• Oversee day-to-day administration and Xero-based accounts duties.
• Code supplier invoices and perform reconciliations.
• Process payroll in Xero and support payroll files.
• Maintain records for compliance, BAS, and bookkeeper liaison.
• Support project operations, scheduling, and invoicing.
• Manage director's inbox, calendar, and communications.
• Prepare client quotes and onboarding documentation.
• Track tasks and ensure timely follow-ups.

Skills

Xero proficiency

English communication

Organisational skills

Independent working

Tools

Xero

Microsoft Excel

Microsoft 365

Emvisage

Pay.com.au

Job description

D2B is seeking a Senior Office Administrator with strong Xero capabilities to own day-to-day administration, accounts, payroll, invoicing, compliance, scheduling and project operations. The role requires independent work, meeting deadlines, and ensuring accurate documentation.

The position emphasizes Xero-focused control, supplier and customer invoicing, payroll preparation, and broader office management in a dynamic environment.