Workplace Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 240,000 - 480,000; Full time

Job summary

JLL Philippines seeks a Workplace Coordinator – Logistics to support daily operations, moves, mail handling, and supplies distribution, ensuring an efficient workplace. You will collaborate with facilities teams and vendors to keep spaces functional and welcoming.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Associate degree preferred and 2+ years’ experience.

Qualifications

• High school diploma or equivalent; associate degree or relevant coursework preferred.
• Experience: 2+ years in workplace coordination, facilities support, logistics, or office operations.
• Proficiency in MS Office and ability to learn workplace management software.
• Excellent communication and interpersonal skills with professionals at all levels.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to lift/move supplies up to 30 lbs and stay mobile.
• Independent work style with proactive problem-solving.

Responsibilities

• Coordinate and execute workplace moves and changes with minimal disruption.
• Manage inbound/outbound mail, packages, and courier services with logs.
• Oversee office supply inventory and vendor relationships for cost-effectiveness.
• Support space planning by tracking occupancy and updating floor plans.
• Serve as a point of contact for employee workplace needs and service requests.
• Maintain organized records related to workplace logistics and vendor activities.
• Coordinate with building management and service providers for deliveries and installations.
• Support health and safety initiatives by maintaining clear pathways and proper storage.

Skills

MS Office

Communication

Organizational skills

Attention to detail

Problem-solving

Interpersonal skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

CAFM software

Job description

Workplace Coordinator – Logistics

What this job involves:

As a Workplace Coordinator – Logistics at JLL, you'll be the operational backbone that keeps workplaces running smoothly and efficiently. This role centers on coordinating the logistical elements that support dynamic work environments—from managing space utilization and coordinating moves to overseeing mail and package distribution, and ensuring supplies and resources are where they need to be, when they need to be there. You'll work closely with facilities teams, vendors, and employees to deliver seamless day-to-day operations while maintaining a welcoming, functional workplace experience. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and in this role, you'll be instrumental in creating environments where people can do their best work. This position requires strong organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced setting where no two days are exactly alike.

What your day-to-day will look like:

• Coordinate and execute workplace moves, additions, and changes, ensuring minimal disruption to daily operations and clear communication with all stakeholders
• Manage incoming and outgoing mail, packages, and courier services, maintaining accurate logs and ensuring timely distribution across the facility
• Oversee office supply inventory, placing orders as needed and managing vendor relationships to ensure cost-effectiveness and availability
• Support space planning initiatives by tracking occupancy, updating floor plans, and coordinating furniture and equipment allocation
• Serve as a point of contact for employee workplace needs, responding to service requests and troubleshooting logistical challenges with a solutions-focused mindset
• Maintain organized records and documentation related to workplace logistics, moves, and vendor activities
• Coordinate with building management, vendors, and service providers to schedule deliveries, installations, and logistical activities
• Support health and safety initiatives by ensuring clear pathways, proper storage of materials, and adherence to workplace standards

Required qualifications:

• High school diploma or equivalent; associate degree or relevant coursework preferred
• 2+ years of experience in workplace coordination, facilities support, logistics, or office operations
• Strong organizational and multitasking abilities with exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn workplace management software
• Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff
• Physical ability to lift and move office supplies and equipment (up to 30 lbs) and remain mobile throughout the workday
• Problem-solving mindset with the ability to work independently and prioritize competing demands

Preferred qualifications:

• Experience working in corporate facilities, commercial real estate, or property management environments
• Familiarity with computer-aided facility management (CAFM) systems or workplace management platforms
• Basic knowledge of space planning principles and workplace design concepts
• Experience coordinating vendor relationships and managing service level agreements
• Demonstrated ability to support workplace transitions, relocations, or large-scale logistical projects