Facilities Assistant (Cashier/Mailroom Lead) – Back of House

Jones Lang LaSalle Property Consultants Pte Ltd; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

JLL seeks a Facilities Assistant (Cashier/Mailroom Lead) to manage back-of-house operations, including mailroom services, cash handling, procurement coordination, and facilities support in a smart, agile office. The role focuses on overseeing mailroom activities, cash transactions, inventory and vendor coordination, with emphasis on accuracy, confidentiality, and reliability.

Candidates typically have 3–5 years in mailroom or cashier roles, proficient in mailroom systems and MS Office, with

Qualifications

• 3-5 years in mailroom, cashier, or facilities support roles.
• Proficient with mailroom management systems and postage equipment.
• Strong PC skills: Excel, Outlook, Word; basic database experience.
• Experience with POS systems, cash registers, or financial transactions.
• Highly organized with attention to detail and accuracy.
• Strong numerical aptitude and cash reconciliation skills.
• Trustworthy with confidential financial materials.
• Punctual and dependable with strong work ethic.

Responsibilities

• Oversee daily mailroom operations including sorting and distribution.
• Manage courier services and logistics with multiple carriers.
• Operate mailroom equipment such as postage meters and sorting systems.
• Process cash transactions for services like catering, parking and purchases.
• Maintain petty cash float with daily reconciliation.
• Manage office supplies inventory and workplace consumables.
• Process purchase requisitions and coordinate vendor orders.
• Provide back-of-house support for facilities operations.
• Maintain records for mailroom, cashier, and procurement activities.
• Ensure secure handling of confidential mail and documents.

Skills

Mailroom ops

Cash handling

Facilities support

Tracking software

Excel skills

Office admin

Attention to detail

Tools

Postage meters

Franking machines

POS systems

Vendor systems

Job description

Facilities Assistant (Cashier/Mailroom Lead) – Back of House

The Facilities Assistant & Cashier/Mailroom Lead manages back-of-house operations including mailroom services, cash handling, procurement coordination, and facilities support functions. This role ensures efficient processing of mail and packages, financial transactions, supplies management, and operational support that enables smooth workplace functioning in our smart/agile office environment.

Key responsibilities

Oversee daily mailroom operations including sorting, distribution, and tracking of incoming and outgoing mail and packages

Manage courier services, package deliveries, and logistics coordination with multiple carriers

Operate mailroom equipment including postage meters, franking machines, sorting systems, and tracking software

Process cash transactions for various workplace services including catering, parking, locker rentals, and employee purchases

Maintain petty cash float with accurate daily reconciliation and documentation

Manage inventory of office supplies, pantry items, cleaning materials, and workplace consumables

Process purchase requisitions and coordinate ordering through approved vendor systems

Provide back-of-house support for facilities operations including storage management and equipment tracking

Maintain accurate records and documentation for all mailroom, cashier, and procurement activities

Ensure secure handling of confidential mail, sensitive documents, and financial transactions

About you

3-5 years of experience in mailroom operations, cashier roles, or facilities support functions

Proficient in mailroom management systems, tracking software, and postage equipment operation

Strong computer skills including Microsoft Office Suite (Excel, Outlook, Word) and database management

Experience with point-of-sale systems, cash registers, or financial transaction processing

Excellent organizational skills with strong attention to detail and accuracy

Strong numerical aptitude and financial accuracy for cash handling and reconciliation

Trustworthy and reliable with high integrity for handling financial transactions and confidential materials

Punctual and dependable with strong work ethic

Commercial & Industrial Property Management 1,001-5,000 employees

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability