Facilities Coordinator cum Receptionist

Jones Lang LaSalle Property Consultants Pte Ltd; Philippines; On-site; PHP 290,000 - 513,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in the Philippines seeks a Facilities Coordinator & Receptionist to be the first contact for visitors while delivering essential facilities support in a tech-enabled, flexible workplace. You will combine front-of-house hospitality with operational coordination to ensure smooth daily operations and an outstanding workplace experience.

Responsibilities include welcoming guests, handling inquiries, coordinating meetings and catering, maintaining

Qualifications

• Associate or Bachelor’s degree or equivalent required.
• 2–3 years of experience in reception, customer service or facilities coordination.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new software.
• Familiarity with desk booking systems and visitor management platforms.

Responsibilities

• Provide warm, professional welcome to all visitors and guests, managing check-in procedures.
• Answer and direct incoming calls, emails, and inquiries promptly.
• Manage meeting room bookings and coordinate hospitality including catering and AV.
• Maintain reception area presentation to brand standards.
• Process mail, deliveries, and courier services efficiently.
• Assist employees with desk booking and workspace allocation.
• Coordinate daily workspace setup and amenities maintenance.
• Monitor and respond to workplace service requests in facilities platforms.
• Maintain visitor logs, key registers, and access credentials.
• Coordinate with cleaning, security, and maintenance vendors for daily service.

Skills

Microsoft Office

Customer service

Communication skills

Organizational skills

Multitasking

Desk booking systems

Visitor management software

Education

Associate or Bachelors Degree

Tools

Meeting room booking systems

Job description

The Facilities Coordinator & Receptionist serves as the first point of contact for visitors and employees while providing essential facilities support in our technology-enabled, flexible workplace environment. This dual role combines front-of-house hospitality with operational coordination, ensuring smooth daily operations and an exceptional workplace experience in our smart/agile office setting.

Key responsibilities

Provide warm, professional welcome to all visitors, clients, and guests while managing check-in procedures through visitor management systems

Answer and direct incoming calls, emails, and inquiries promptly and courteously

Manage meeting room bookings and coordinate hospitality requirements including catering setup and audiovisual equipment

Maintain reception area presentation to high standards, ensuring brand consistency and professional appearance

Process mail, deliveries, and courier services efficiently

Assist employees with desk booking systems, workspace allocation, and agile working queries

Coordinate daily workspace setup including meeting room preparation, collaborative space configuration, and amenity area maintenance

Monitor and respond to workplace service requests through facilities management platforms

Maintain accurate records of visitor logs, key registers, and access credentials

Coordinate with cleaning, security, and maintenance vendors for daily service delivery

About you

Associate or Bachelors Degree or equivalent required

2-3 years of experience in reception, customer service, or facilities coordination roles

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new software platforms

Familiarity with desk booking systems, visitor management software, and workplace apps

Excellent interpersonal and communication skills with professional telephone manner

Strong organizational abilities with attention to detail and accuracy

Ability to multitask effectively in fast-paced environments with competing priorities

Customer service orientation with problem-solving mindset

Reliable, punctual, and flexible regarding work schedule requirements

Proactive attitude with ability to anticipate needs and take initiative

Commercial & Industrial Property Management 1,001-5,000 employees

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability