Workplace Coordinator

JLL; Cebu City; On-site; PHP 268,000 - 469,000; Full time

Job summary

JLL in Cebu, Philippines is seeking a detail-oriented Workplace Coordinator – Logistics to keep our facilities running smoothly. You will manage moves, mail, supplies, space planning, and vendor coordination to deliver a seamless workplace experience.

The role requires strong organization, communication, and the ability to handle multiple tasks in a fast-paced environment, with a focus on safety and efficient operations for our team.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years in workplace coordination, facilities or logistics.
• Strong organizational and multitasking abilities with detail focus.
• Proficiency in Word, Excel, Outlook; ability to learn facility software.
• Excellent communication and interpersonal skills.
• Able to lift up to 30 lbs and remain mobile.
• Problem-solving mindset and ability to work independently.

Responsibilities

• Coordinate and execute workplace moves, additions, and changes with minimal disruption.
• Manage mail, packages, and courier services with logs and timely distribution.
• Oversee office supply inventory and vendor relationships for cost-effectiveness.
• Support space planning by tracking occupancy and updating floor plans.
• Serve as point of contact for employee workplace needs and service requests.
• Maintain organized records related to workplace logistics and vendor activities.
• Coordinate deliveries, installations, and activities with building management and vendors.
• Support health and safety initiatives by ensuring clear pathways and proper storage.

Skills

Organizational skills

Attention to detail

MS Office

Communication skills

Team player

Education

High school diploma

Associate degree preferred

Tools

MS Office Suite

CAFM systems

Workplace management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator – Logistics

What this job involves:

As a Workplace Coordinator – Logistics at JLL, you'll be the operational backbone that keeps workplaces running smoothly and efficiently. This role centers on coordinating the logistical elements that support dynamic work environments—from managing space utilization and coordinating moves to overseeing mail and package distribution, and ensuring supplies and resources are where they need to be, when they need to be there. You'll work closely with facilities teams, vendors, and employees to deliver seamless day-to-day operations while maintaining a welcoming, functional workplace experience. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and in this role, you'll be instrumental in creating environments where people can do their best work. This position requires strong organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced setting where no two days are exactly alike.

What your day-to-day will look like:

• Coordinate and execute workplace moves, additions, and changes, ensuring minimal disruption to daily operations and clear communication with all stakeholders
• Manage incoming and outgoing mail, packages, and courier services, maintaining accurate logs and ensuring timely distribution across the facility
• Oversee office supply inventory, placing orders as needed and managing vendor relationships to ensure cost-effectiveness and availability
• Support space planning initiatives by tracking occupancy, updating floor plans, and coordinating furniture and equipment allocation
• Serve as a point of contact for employee workplace needs, responding to service requests and troubleshooting logistical challenges with a solutions-focused mindset
• Maintain organized records and documentation related to workplace logistics, moves, and vendor activities
• Coordinate with building management, vendors, and service providers to schedule deliveries, installations, and logistical activities
• Support health and safety initiatives by ensuring clear pathways, proper storage of materials, and adherence to workplace standards

Required qualifications:

• High school diploma or equivalent; associate degree or relevant coursework preferred
• 2+ years of experience in workplace coordination, facilities support, logistics, or office operations
• Strong organizational and multitasking abilities with exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn workplace management software
• Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff
• Physical ability to lift and move office supplies and equipment (up to 30 lbs) and remain mobile throughout the workday
• Problem-solving mindset with the ability to work independently and prioritize competing demands

Preferred qualifications:

• Experience working in corporate facilities, commercial real estate, or property management environments
• Familiarity with computer-aided facility management (CAFM) systems or workplace management platforms
• Basic knowledge of space planning principles and workplace design concepts
• Experience coordinating vendor relationships and managing service level agreements:
• Demonstrated ability to support workplace transitions, relocations, or large-scale logistical projects

Location:

On-site –Cebu, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.