Senior Facilities Coordinator

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 335,000 - 614,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a proactive Facilities Operations & Maintenance professional to coordinate day-to-day activities at the client site in Taguig. You will drive service delivery, asset tracking, and vendor coordination to ensure a safe, efficient workplace.

The role requires SAP and Corrigo familiarity, strong communication in Vietnamese and English, and on-site availability. You will support safety, inspections, and ad hoc repairs while maintaining documentation and cost

Qualifications

• Minimum 2 years of experience in a corporate environment, preferably in facilities, service management, or administrative support.
• Familiar with SAP, Corrigo, and payment processes (PRF/PO/invoice confirmation).
• Proficient in MS Office, email communication, and basic document coordination.
• Good communication skills in Vietnamese and basic English (written & spoken).
• Detail-oriented, responsive, and able to multitask in a dynamic work setting.
• A full-time onsite presence at the client office is required.

Responsibilities

• Coordinate day-to-day facility operations and address customer requests.
• Supervise housekeeping, cafeteria, and cleanliness standards.
• Monitor preventive and corrective maintenance via vendors.
• Ensure maintenance and inspections are completed and documented.
• Support ad hoc repairs, minor office moves, and general upkeep.
• Maintain tracking of fixed assets related to facilities.
• Coordinate site logistics (car bookings, building access).
• Coordinate with vendors for facility services (leasing, transport, cleaning, security).
• Raise shopping carts in SAP for services; process non-PO payments and track invoices.
• Raise Work Orders in Corrigo and support APAC invoicing; liaise with Finance/Procurement.
• Monitor expenses; validate cost allocations; escalate issues to Site Lead.
• Consolidate data for monthly reports and cost summaries; maintain PO/logs.
• Support ad hoc reporting needs.
• Coordinate safety matters with building management; assist EHS drills and training.
• Track safety incidents and follow up corrective actions; facilitate audits.
• Perform other duties as assigned by Site Lead or Supervisor.

Skills

Communication (Vietnamese)

Attention to detail

Multitasking

Tools

SAP

Corrigo

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Operations & Maintenance.

• Coordinate day-to-day facility operations and address customer requests via Corrigo/helpdesk.
• Supervise housekeeping, cafeteria, and cleanliness standards.
• Monitor preventive and corrective maintenance of client-owned equipment via vendors.
• Ensure all relevant statutory maintenance and inspections are completed and documented.
• Support ad hoc repairs, minor office moves, and general upkeep.
• Maintain tracking of fixed assets related to facilities (where applicable).
• Coordinate site logistics (e.g., car bookings, building access registration/cancellation for motorcycles).

3. Vendor, System & Stakeholder Coordination

• Coordinate with vendors for facility-related services, including office leasing, transportation, cleaning, security, landscaping, office supply, utilities, etc.
• SAP: Raise shopping carts for both routine and ad hoc services (e.g., quarterly leasing, courier services, car rental services, parking, water, utilities, etc.).
• Process non-PO payments: verify requests, prepare PRF, follow approval workflows, and track invoice status.
• Complete invoice confirmation steps on SAP and follow up to ensure timely vendor payment.
• JLL Corrigo: Raise Work Orders (WO#) and support APAC regional invoice submissions.
• Liaise with internal teams (Finance, Procurement, and Requesters) for PO and invoice approval alignment.
• Monitor monthly and quarterly expenses; validate internal cost chargebacks by department.
• Escalate recurring vendor/service issues to the Site Lead or Manager.
• Reporting: Maintain and track records of all vendors and services involving payments or cost allocations.
• Consolidate data for monthly reports, spending summaries, and service performance.
• Ensure up-to-date logs for purchase orders, goods received, and report tracking.
• Support ad hoc reporting needs from internal teams.

Facility Safety & EHS Coordination

• Coordinate with building management on safety-related matters, including fire safety systems, emergency equipment inspections, and statutory compliance requirements.
• Support the EHS team in organizing fire drills, first aid training, and other health & safety activities.
• Assist in tracking and reporting safety incidents; follow up on corrective actions with relevant parties.
• Facilitate site access and documentation for audits or inspections by authorities or service vendors.
• Ensure day-to-day facility operations comply with applicable safety policies and building regulations through proactive coordination.

Other Responsibilities.

• Perform other duties as assigned by the Site Lead or Supervisor to support daily operations and ensure smooth service delivery.

Qualifications & Requirements

• Minimum 2 years of experience in a corporate environment, preferably in facilities, service management, or administrative support.
• Familiar with SAP, Corrigo, and payment processes (PRF/PO/invoice confirmation).
• Proficient in MS Office, email communication, and basic document coordination.
• Good communication skills in Vietnamese and basic English (written & spoken).
• Detail-oriented, responsive, and able to multitask in a dynamic work setting.
• A full-time onsite presence at the client office is required.

Key Competencies

• Strong problem-solving skills; able to handle on-site issues calmly and effectively.
• Proactive mindset with strong organization and coordination abilities.
• Quick thinker with good situational awareness and adaptability.
• Able to manage multiple priorities and respond flexibly to operational needs.
• Clear communicator with a professional and service-oriented approach.

Location: On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

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