Workplace Administrator

Private Advertiser; Philippines; On-site; PHP 300,000 - 450,000; Full time

Job summary

Private Advertiser is seeking a Workplace Administration Specialist to support the day-to-day operations of a corporate office in Makati. This role ensures a safe, organized, and efficient workplace by managing administrative operations, coordinating facilities and vendors, overseeing office logistics, and supporting workplace initiatives.

The ideal candidate holds a Bachelor's degree in Business Administration and has 2–3 years of experience in workplace administration or facilities management.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–3 years of experience in workplace administration, facilities management, or similar corporate support.
• Experience coordinating vendors, suppliers, and third-party service providers.
• Strong analytical and organizational skills with attention to detail.
• Proficient in Microsoft Excel and Google Sheets.
• Strong communication, negotiation, and stakeholder management skills.

Responsibilities

• Coordinate day-to-day workplace and office administration activities.
• Manage office facilities, maintenance requests, and third-party service providers.
• Oversee vendor coordination, supplier negotiations, and service delivery.
• Process administrative requirements such as billings, requests for payment, and workplace documentation.
• Prepare reports, presentations, and trackers using Excel and Google Sheets.
• Coordinate office supplies, meeting room schedules, and workplace logistics.
• Support travel arrangements and other administrative initiatives as needed.
• Ensure workplace records and documentation are audit-ready.

Skills

Vendor coordination

Stakeholder management

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Google Sheets

Job description

Workplace Administration Specialist

Location: Ayala Triangle Gardens, Makati

Full-time | At least 2-3 years of relevant experience

Bachelor's Degree in Business Administration or any related fiel

About the Role

We are looking for a Workplace Administration Specialist to support the day-to-day operations of a corporate office. This role is responsible for ensuring a safe, organized, and efficient workplace by managing administrative operations, coordinating facilities and vendors, overseeing office logistics, and supporting workplace-related initiatives.

This is an excellent opportunity for professionals who enjoy coordinating multiple stakeholders, improving workplace operations, and ensuring a seamless employee experience.

Key Responsibilities

• Coordinate day-to-day workplace and office administration activities.

• Manage office facilities, maintenance requests, and third-party service providers.

• Oversee vendor coordination, supplier negotiations, and service delivery.

• Process administrative requirements such as billings, requests for payment, and workplace documentation.

• Prepare reports, presentations, and trackers using Excel and Google Sheets.

• Coordinate office supplies, meeting room schedules, and workplace logistics.

• Support company travel arrangements and other administrative initiatives as needed.

• Ensure workplace records and documentation are accurate and audit-ready.

Qualifications

• Bachelor's degree in Business Administration or any related field.

• At least 2–3 years of experience in workplace administration, facilities management, office administration, or a similar corporate support function.

• Experience coordinating vendors, suppliers, and third-party service providers.

• Strong analytical and organizational skills with excellent attention to detail.

• Proficient in Microsoft Excel and Google Sheets.

• Strong communication, negotiation, and stakeholder management skills.

Preferred Experience

• Experience in a corporate environment.

• Exposure to facilities management, workplace operations, or corporate administration.

• Experience in the Power or Energy industry is an advantage but not required