Office Operations & Vendor Liaison

Private Advertiser; Philippines; On-site; PHP 300,000 - 450,000; Full time

Job summary

Private Advertiser is seeking a Workplace Administration Specialist to support the day-to-day operations of a corporate office in Makati. This role ensures a safe, organized, and efficient workplace by managing administrative operations, coordinating facilities and vendors, overseeing office logistics, and supporting workplace initiatives.

The ideal candidate holds a Bachelor's degree in Business Administration and has 2–3 years of experience in workplace administration or facilities management.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–3 years of experience in workplace administration, facilities management, or similar corporate support.
• Experience coordinating vendors, suppliers, and third-party service providers.
• Strong analytical and organizational skills with attention to detail.
• Proficient in Microsoft Excel and Google Sheets.
• Strong communication, negotiation, and stakeholder management skills.

Responsibilities

• Coordinate day-to-day workplace and office administration activities.
• Manage office facilities, maintenance requests, and third-party service providers.
• Oversee vendor coordination, supplier negotiations, and service delivery.
• Process administrative requirements such as billings, requests for payment, and workplace documentation.
• Prepare reports, presentations, and trackers using Excel and Google Sheets.
• Coordinate office supplies, meeting room schedules, and workplace logistics.
• Support travel arrangements and other administrative initiatives as needed.
• Ensure workplace records and documentation are audit-ready.

Skills

Vendor coordination

Stakeholder management

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Google Sheets

Job description

Private Advertiser is seeking a Workplace Administration Specialist to support the day-to-day operations of a corporate office in Makati. This role ensures a safe, organized, and efficient workplace by managing administrative operations, coordinating facilities and vendors, overseeing office logistics, and supporting workplace initiatives.

The ideal candidate holds a Bachelor's degree in Business Administration and has 2–3 years of experience in workplace administration or facilities management.