WFH Urgent: Transaction Coordinator

Sphere Rocket VA US; Philippines; On-site; PHP 250,000 - 400,000; Full time

Job summary

Sphere Rocket VA US is seeking a detail-oriented Real Estate Transaction Coordinator in the Philippines to support mortgage and property workflows. You will coordinate loan processing, deadlines, inspections, and post-close tasks, collaborating with lenders, processors, title companies, and inspectors.

You must have real estate transaction coordination experience, strong English communication, and familiarity with CRM systems such as GoHighLevel.

Qualifications

• Real estate transaction coordination experience (in real estate transactions or loan processing) in a corporate setup or as a Virtual Assistant (Required).
• Clear, neutral English accent with high comfort making phone calls to vendors and partners (Required).
• CRM experience, particularly with GoHighLevel (Plus).
• Strong written and verbal English communication skills.

Responsibilities

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows.
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates.
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes.
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers.
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports.

Skills

Real estate coordination

Phone communication

English communication

Client/vendor liaison

Tools

GoHighLevel

Job description

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports

Key Responsibilities

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports

Required Experience & Proficiency

• Real Estate Transaction Coordination: Proven experience in real estate transaction coordination or loan processing in a corporate setup or as a Virtual Assistant (Required)
• Phone Communication & Accent: Clear, neutral English accent with high comfort making phone calls to vendors and partners (Required)
• CRM Systems: Practical experience using CRM platforms, particularly GoHighLevel (Plus)
• Communication Skills: Strong written and verbal English communication skills