Real Estate Transaction Coordinator

Outsourcey; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A global staffing solutions company in the Philippines is seeking a Real Estate Transaction Coordinator to manage real estate contracts and facilitate smooth communication between clients and internal teams. The ideal candidate should possess excellent American English skills, strong organizational abilities, and familiarity with U.S. legal documents. Responsibilities include coordinating documentation, client communication, and reporting on transaction statuses. Join us to help innovate global talent expansion while enjoying a collaborative work environment.

Qualifications

• Familiarity with U.S. real estate contracts and legal documents.
• Must have excellent American English proficiency.
• Prior experience in U.S. real estate is highly preferred.

Responsibilities

• Collect, organize, and manage real estate contracts and loan documentation.
• Send reminders to clients about deadlines and required documents.
• Collaborate with internal teams and clients for smooth communication.

Skills

Organizational Skills

Excellent American English Skills

Attention to Detail

Coordination Skills

Critical Thinking

Email Management

Tools

Dropbox

Scheduling Software

Job description

About the job Real Estate Transaction Coordinator

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Familiarity with U.S. real estate contracts, addendums, and related legal documents. Experience handling the preparation, review, and management of real estate paperwork.
• Organizational Skills: Strong ability to multitask and manage numerous documents and tasks simultaneously. Efficient document handling and task tracking to ensure everything stays organized and on schedule.
• Excellent American English Skills: Must have excellent American English proficiency, including a clear accent, strong grammar, and exceptional writing and verbal communication skills. Ability to engage with clients and prepare accurate, professional documentation.
• Attention to Detail: Keen eye for reviewing contracts and other legal documents, ensuring all key points are identified and details are thoroughly checked for accuracy.
• Coordination Skills: Proven experience coordinating tasks and communications between clients and internal teams. Strong follow-up and organizational skills to ensure all team members are aligned.
• Software Proficiency: Comfortable using software tools such as Dropbox, Zip file management, and scheduling systems. Adept at using document management systems and communication platforms for client and internal correspondence.
• Critical Thinking: Ability to analyze situations, think on your feet, and solve problems proactively while maintaining high standards of service.
• Experience: Prior experience in U.S. real estate is highly preferred.
• Tech-Savvy: Proficiency in Dropbox, Zip file management, scheduling software, and related tools.
• Email Management: Strong inbox management skills, with experience handling scheduling and organizing communications efficiently.

Core Responsibilities:

• Document Coordination: Collect, organize, and manage real estate contracts and loan documentation, ensuring all necessary documents are received and processed on time.
• Client Communication: Send reminders to clients about deadlines and required documents, ensuring timely submissions.
• Team Coordination: Collaborate with internal teams, clients, and other stakeholders to ensure smooth communication and the timely completion of tasks.
• Contract Management: Review and read through contracts, highlight important sections, and coordinate the preparation of offers, counteroffers, and addendums.
• Reporting: Prepare and distribute reports on transaction status and progress, ensuring stakeholders are updated regularly.
• Spoken Communication: Effectively communicate with clients and team members via phone and email, with a focus on clarity and professionalism.