WFH - Senior Accounts Payable Specialist (NetSuite | Coupa | Navan)

BruntWork; Metro Manila; Remote; PHP 3,766,000 - 5,650,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork is seeking a Senior Accounts Payable Specialist to own high-volume AP operations with NetSuite, Coupa, and Navan. The role requires strong accuracy, proactive follow-up with vendors, and clear cross-functional communication in a remote setting.

The ideal candidate has hands-on AP experience, solid US GAAP knowledge, and the ability to work independently within a distributed US-based team. Immediate start for the right candidate.

Qualifications

• Hands-on experience in accounts payable.
• Knowledge of invoice processing, vendor follow-up, approvals coordination.
• US GAAP knowledge as it applies to AP activities.
• Strong written and spoken English communication skills.
• Ability to manage high-volume workload with minimal supervision.
• Detail-oriented with accuracy, completeness and timeliness.
• Proactive communication and follow-through on unresolved items.
• Comfort working remotely with a US-based or distributed team.
• Confidential handling of financial, supplier, and employee information.
• Availability to begin as soon as possible.

Responsibilities

• Own day-to-day accounts payable operations from intake through resolution with high accuracy and urgency.
• Review, code, and process supplier invoices and related documentation per policy.
• Manage AP ticket queues and maintain volumes within targets.
• Track invoices through approvals and follow up on missing information.
• Escalate blockers and risks early to stakeholders.
• Prepare and post weekly cash journal entries for reimbursed expenses.
• Use NetSuite to record, review, and report AP transactions.
• Apply US GAAP principles to daily AP processing and controls.
• Communicate clearly via Slack, email, and meetings; coordinate with teams to keep transactions moving.

Skills

Accounts payable

Invoice processing

Vendor follow-up

US GAAP

English communication

Tools

NetSuite

Coupa

Navan

Job description

Overview:

Our client is seeking a proactive, detail-oriented Senior Accounts Payable Specialist (NetSuite | Coupa | Navan) to join its finance team on a temporary, full-time basis. This role is best suited for a professional who can take ownership of a high-volume workflow with minimal supervision, communicate clearly across stakeholders, and keep work moving without needing repeated follow-up. The ideal candidate is not only accurate in processing invoices, but also highly responsive, organized, and comfortable driving follow-up across vendors, procurement, IT, and internal stakeholders. Experience with NetSuite is strongly preferred. Experience with Coupa, Navan, or similar systems is an advantage.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time (5 days a week)

Responsibilities:

Accounts Payable Ownership

• Own day-to-day accounts payable operations from intake through resolution with a high level of accuracy, urgency, and accountability

• Review, validate, code, and process supplier invoices and related documentation in line with company policies and approval controls

• Manage assigned AP ticket queues and help maintain ticket volumes within agreed operational targets

• Track invoices through the approval process and proactively follow up on missing purchase orders, approvals, supporting documents, and payment setup requirements

• Follow through on open items independently rather than waiting for reminders or direction

• Maintain complete and organized records of vendors, invoices, approvals, payments, and supporting documentation

• Review vendor statements, identify discrepancies, and investigate missing documentation, duplicate invoices, unmatched transactions, or delayed approvals

• Respond to vendor and internal stakeholder queries promptly, professionally, and clearly

• Escalate blockers, aging items, unusual transactions, system access issues, and process risks early and to the appropriate stakeholders

Expense reimbursements and related processing

• Prepare and post weekly cash journal entries for reimbursed expense activity, including Navan-related transactions or equivalent expense workflows

• Follow up with stakeholders for missing bank details, receipts, cost centers, and other required reimbursement documentation

• Ensure reimbursement-related entries and records are complete, timely, and audit-ready

Systems, controls, and workflow management

• Use NetSuite confidently to record, review, update, and report on accounts payable transactions

• Use Coupa, Navan, or similar procurement and expense tools where applicable

• Apply practical knowledge of US GAAP to daily accounts payable processing and documentation standards

• Follow established finance procedures, internal controls, approval paths, and recordkeeping requirements

• Take initiative in resolving access, workflow, or process issues by coordinating with IT, procurement, finance, or other relevant teams

• Keep calendars, meetings, and task commitments organized and up to date as part of dependable day-to-day execution

Communication and Cross-Functional Coordination

• Communicate clearly and proactively in Slack, email, meetings, and shared AP channels

• Ask clarifying questions early when requirements, workflows, or exceptions are unclear

• Participate consistently in required meetings and come prepared with updates, blockers, and next steps

• Engage appropriately in shared team conversations, especially when questions or issues fall within assigned responsibilities

• Work effectively across finance, procurement, operations, vendors, and other internal stakeholders to keep transactions moving

Reporting and Continuous Improvement

• Prepare routine AP status updates and reports as requested

• Provide accurate information for reconciliations, period-end activities, and finance reviews

• Monitor aging items, open tickets, and recurring bottlenecks, and surface risks before they impact service levels

• Identify process gaps and suggest practical improvements that increase accuracy, turnaround time, visibility, and accountability

Requirements:

• Demonstrated hands-on experience in accounts payable or a closely related accounting function

• Strong working knowledge of invoice processing, vendor follow-up, approvals coordination, and issue resolution

• Practical knowledge of US GAAP as it applies to accounts payable activities

• Strong written and spoken English communication skills

• Proven ability to manage recurring volume, prioritize effectively, and move work forward without close supervision

• Strong attention to detail and commitment to accuracy, completeness, and timeliness

• Ability to communicate proactively, raise issues early, and follow through on unresolved items

• Comfort working independently in a remote environment while maintaining reliable communication with a US-based or distributed team

• Professional judgment in handling confidential financial, supplier, and employee information

• Availability to begin as soon as possible, subject to any existing notice period

Preferred Qualifications:

• Proficiency in using NetSuite in an accounts payable or finance operations environment

• Familiarity with using Coupa, Navan, or similar procurement, expense, or invoice-management tools

• Background in working with ticket-based finance workflows or shared service environments

• Exposure to supporting a US-based finance team or working aligned to US business hours

• Background in handling a temporary coverage assignment, transition role, or high-priority vacancy

• Familiarity with working in a remote or distributed team with strong accountability expectations

Competencies for Success:

• Ownership: Takes responsibility for assigned workstreams, tickets, follow-ups, and issues through to completion

• Proactivity: Moves work forward independently, follows up without prompting, and raises blockers early

• Communication: Communicates clearly, responds on time, and participates actively in team channels and meetings

• Judgment: Knows when to resolve independently and when to elevate

• Organization: Keeps queues, records, approvals, calendars, and priorities structured and visible

• Critical Thinking: Investigates issues thoughtfully and connects incomplete information to practical next steps

• Adaptability: Learns new systems, workflows, and expectations quickly

• Reliability: Maintains dependable attendance, meeting participation, and consistent execution during the required shift

• Confidentiality: Handles financial, supplier, employee, and business information with appropriate care

Independent Contractor Perks:

• Permanent work from home

• Immediate hiring

• Health Insurance Coverage for eligible locations