Accounts Payable Supervisor

Red Planet Philippines Services Corporation

Makati

On-site

PHP 558,000 - 893,000

Full time

2 days ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Job summary

Red Planet Philippines Services Corporation is seeking an Accounts Payable Supervisor to lead the payables function, ensure accuracy and timeliness of all disbursements, and uphold compliance across the AP process.

You will manage end-to-end AP, code invoices, coordinate payments, maintain ledgers, and implement controls with a focus on cost discipline and vendor relations.

Qualifications

Bachelor’s degree in Accountancy.
A CPA license is an advantage.
At least 3–5 years of relevant experience in general accounting and accounts payable, preferably in the hospitality or service industry.
Proficient in accounting software (e.g., QuickBooks, SAP, or local equivalents).

Responsibilities

Perform end-to-end Accounts Payable from invoice intake to final payment.
Review, code, and post invoices to the correct general ledger accounts.
Ensure all invoices are properly authorized in accordance with company policy.
Schedule disbursements based on due dates, vendor terms, and cash flow availability.
Maintain up-to-date and accurate AP ledgers, including aging reports and accruals.
Ensure compliance with internal policies, financial controls, and regulatory requirements.
Establish and maintain positive relationships with vendors and service providers.
Resolve payment discrepancies, disputes, and queries in a timely and professional manner.
Monitor and reconcile vendor statements to ensure liabilities are properly recorded.
Coordinate payment runs (checks, EFT, ACH online portals, and the like) and prepare remittance documentation.
Work with department heads to confirm expenses are within approved budgets.
Flag irregular charges and escalate to Accounting Manager.
Assist in maintaining procurement discipline and invoice control.
Track and report recurring costs for budget forecasting.
Prepare monthly AP reconciliations and assist with month-end journal entries and accruals.
Provide support in the preparation of financial statements and management reports related to AP.
Coordinate with the Accounting Manager and Treasury to ensure payables are reflected in the trial balance.
Ensure accounting software and vendor platforms are used efficiently and correctly.
Identify and recommend improvements to AP workflows for greater efficiency and accuracy.
Stay informed on best practices and tools relevant to AP automation and cost controls.
Handle other tasks and responsibilities analogous to the purpose and reasonable expectations of the job assigned by the immediate superior.

Skills

Accounts Payable Expertise

Financial Accounting Knowledge

Cost Control and Budget Monitoring

Vendor and Payment Management

Reconciliation & Reporting

Internal Controls & Compliance

Accounting System Proficiency

Process Improvement and Automation

Supervisory & Training Skills

Education

Bachelor's degree in Accountancy

CPA license (advantage)

Tools

QuickBooks

SAP

Local equivalents

Job description

PURPOSE

The Accounts Payable Supervisor plays a critical role in performing the company’s payables and disbursements. This role is responsible for ensuring the accuracy, timeliness, and compliance of all outgoing payments.

SCOPE OF WORK

Accounts Payable Management

Performs the end-to-end Accounts Payable process, from invoice intake to final payment.
Review, code, and post invoices to the correct general ledger accounts.
Ensure all invoices are properly authorized in accordance with company policy.
Schedule disbursements based on due dates, vendor terms, and cash flow availability.
Maintain up-to-date and accurate AP ledgers, including aging reports and accruals.
Ensure compliance with internal policies, financial controls, and regulatory requirements.

Vendor Relationship and Payment Processing

Establish and maintain positive relationships with vendors and service providers.
Resolve payment discrepancies, disputes, and queries in a timely and professional manner.
Monitor and reconcile vendor statements to ensure all liabilities are properly recorded.
Coordinate payment runs (checks, EFT, ACH online portals, and the like) and prepare remittance documentation.

Budget and Cost Control Compliance

Work with department heads to confirm that expenses are within approved budget allocations prior to invoice processing.
Flag irregular or unexpected charges and **escalate** to the Accounting Manager.
Assist in maintaining procurement discipline and invoice control.
Track and report recurring costs (e.g., utilities, cleaning contracts) for budget forecasting.

Internal Controls and Documentation

Ensure proper documentation, filing, and storage of all AP records in line with audit and retention requirements.
Maintain a well-organized and up-to-date invoice register and vendor master file.
Conduct periodic audits of payable transactions to ensure compliance and minimize the risk of fraud or error.
Support implementation and improvement of AP procedures and controls.

Month-End Closing and Financial Reporting

Prepare monthly AP reconciliations and assist with month-end journal entries and accruals.
Provide support in the preparation of financial statements and management reports related to AP.
Coordinate with the Accounting Manager and Treasury to ensure all payables are accurately reflected in the trial balance.

System and Process Optimization

Ensure accounting software and vendor platforms are used efficiently and correctly.
Identify and recommend improvements to AP workflows for greater efficiency and accuracy.
Stay informed on best practices and tools relevant to AP automation and cost controls.

ANALOGOUS TASKS

Handle other tasks and responsibilities analogous to the purpose and reasonable expectations of the job assigned by the immediate superior.

QUALIFICATIONS

REQUIREMENTS