Accounts Payable Team Leader

GECO Asia Pte. Ltd

Muntinlupa

On-site

PHP 670,000 - 1,004,000

Full time

4 days ago

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Job summary

GECO Asia Pte. Ltd. is looking for an experienced Accounts Payable (AP) Team Lead to oversee day-to-day AP operations and ensure timely, accurate processing and reporting.

You will supervise the AP team, manage workload, monitor performance, and resolve issues within established controls. The role requires strong leadership, analytical and communication skills, and the ability to drive process improvements in a structured, fast-paced environment while coordinating with internal stakeholders and

Qualifications

Bachelor's/College degree in Finance or Accounting.
At least 5 years in Accounts Payable or related finance roles with supervision.
Experience in Shared Services or BPO environments.
Experience using Oracle ERP.
Strong analytical and problem-solving skills.
Excellent Excel skills.
Strong leadership and people management skills.
Ability to work in a structured, fast-paced, deadline-driven environment.
Strong attention to detail and commitment to accuracy.

Responsibilities

Plan, organize, and oversee the team's daily, weekly, and monthly activities.
Set, monitor, and evaluate KPIs for team members.
Monitor performance and take actions to meet targets.
Serve as the primary contact for day-to-day AP concerns and escalations.
Supervise and coach AP team members.
Coordinate with ERP support teams for AP-related processes.
Oversee vendor invoices, expense reports, and related processing.
Review and resolve invoice, payment, and expense discrepancies.
Lead AP month-end close and intercompany reconciliation.

Skills

Leadership

Team management

Communication

Attention to detail

Problem solving

Education

Bachelor's degree in Finance/Accounting

Tools

Oracle ERP

MFGPro

SASFM

Hyperion FM

Excel

Job description

Accounts Payable (AP) Team Lead

Job Summary

The Accounts Payable (AP) Team Lead is responsible for overseeing the day-to-day operations of the Accounts Payable team and ensuring the timely and accurate delivery of AP services. The role supervises team members, manages workload and resource allocation, monitors performance, resolves AP-related issues, and ensures compliance with established processes and internal controls.

The AP Team Lead also supports process improvements, coordinates with internal stakeholders and ERP support teams, and ensures accurate processing, reconciliation, and reporting of AP transactions. The role requires strong leadership, analytical, communication, and problem-solving skills, as well as the ability to work effectively in a structured and fast-paced environment.

Key Responsibilities

Team and Operations Management

Plan, organize, and oversee the team's daily, weekly, and monthly activities.
Set, monitor, and evaluate key performance indicators (KPIs) for team members.
Monitor individual and team performance and implement necessary actions to meet or exceed targets.
Serve as the primary point of contact for day-to-day AP concerns and escalations.
Supervise and provide guidance, coaching, and support to AP team members.
Ensure appropriate workload distribution, resource planning, and task allocation.
Coordinate with ERP support teams regarding AP and payment-related processes.

Accounts Payable Operations

Oversee the processing of vendor invoices and employee expense reports.
Review and resolve invoice, payment, and expense report issues and discrepancies.
Ensure expense reports are properly reviewed and supported by required receipts and documentation.
Coordinate with Business Units, Procurement, Master Data Management, and other stakeholders regarding AP queries and disputes.
Work with Supply Chain teams to resolve three-way matching issues.
Lead efforts to minimize pending, unvalidated, and unaccounted invoices, particularly aged items.
Coordinate with buyers, approvers, Business Units, and relevant counterparts to resolve outstanding invoices.
Lead the clearing of AP-related items in the Cashbook.
Review payment batches and ensure the proper application of prepayments, advances, debit notes, and credit notes.
Confirm and reconcile intercompany transactions with affiliates.
Monitor purchasing accruals and perform necessary cleanup activities.
Reconcile supplier statements and resolve discrepancies.
Ensure the smooth and timely completion of the AP/ERP module month-end close.

Reporting and Reconciliation

Review and approve weekly reports on pending, not-accounted, and not-approved invoices.
Monitor and highlight major invoice approval backlogs and aging items.
Review monthly accruals and journal entries related to unprocessed invoices.
Review and reconcile intercompany transactions.
Ensure accurate preparation of reports and supporting data required for financial reporting.
Review other AP and month-end reports as required.
Ensure AP records and transactions are complete, accurate, and properly documented.

Quality, Compliance, and Process Improvement

Ensure compliance with internal controls, SOX requirements, and established AP procedures.
Implement and support new procedures, process changes, and continuous improvement initiatives.
Identify opportunities to improve AP processes, efficiency, accuracy, and service delivery.
Support quality assurance activities and ensure adherence to documented process controls.
Drive continuous improvement initiatives using Lean and other process improvement methodologies.
Ensure compliance with company policies, procedures, and applicable financial controls.

People Management

Supervise and provide administrative direction to AP team members.
Delegate tasks and responsibilities effectively to ensure operational continuity.
Conduct regular coaching, mentoring, and performance discussions.
Identify training and development needs and coordinate appropriate learning activities.
Participate in the recruitment, interview, onboarding, and orientation of new team members.
Conduct regular performance evaluations and provide constructive feedback.
Manage attendance, overtime, leave, and shift-related concerns in accordance with company policies.
Address employee concerns and facilitate conflict resolution.
Recognize and support high-performing employees through appropriate rewards and recognition initiatives.

Safety and Company Policy Compliance

Ensure compliance with the company's Code of Conduct, policies, and procedures.
Address employee policy violations in accordance with established disciplinary procedures.
Ensure compliance with applicable safety and environmental, health, and safety requirements.
Promote a clean, organized, and safe workplace.
Support required safety training, audits, and corrective action plans.

Qualifications

Must Have

Bachelor's/College Degree in Finance, Accountancy, Accounting, or a related field.
At least 5 years of experience in Accounts Payable, General Accounting, or a related finance function, with supervisory or team leadership experience.
Experience working in a Shared Services or BPO environment.
Experience using ERP systems, preferably Oracle.
Strong analytical and problem-solving skills.
Above-average communication and interpersonal skills.
Strong leadership and people management skills.
Excellent Excel skills.
Ability to work effectively in a structured, fast-paced, and deadline-driven environment.
Strong attention to detail and commitment to accuracy.