WFH Real Estate Contract-to-Close & Agent Assistant (Lofty CRM)

BruntWork; Metro Manila; Remote; PHP 2,554,000 - 3,831,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork seeks two highly organized Real Estate Contract-to-Close & Agent Assistant (Lofty CRM) to manage residential real estate transactions from contract execution through closing. You will own timelines, audit contracts, and build automated Lofty CRM workflows while providing 1-on-1 admin and marketing support to an assigned agent.

Ideal candidates have proven experience in real estate transaction coordination, strong English communication, and a proactive mindset to flag discrepancies and

Qualifications

• Proven admin experience in real estate transaction coordination or contract administration.
• Strong ability to audit contracts and track multi-step contingencies.
• High confidentiality and proactive issue escalation.
• Excellent written and spoken English.

Responsibilities

• Coordinate admin steps for buyer/seller transactions from contract to closing.
• Audit agreements for signatures and completeness; flag issues early.
• Track milestones: earnest money, inspections, appraisals, financing, closing.
• Liaise with lenders, title, escrow, and inspectors; maintain compliant files.
• Build and maintain Lofty CRM workflows and SOPs.

Skills

Real estate transaction coordination

Contract administration

Escrow/title support

Attention to detail

Multitasking

English communication

Tools

Lofty CRM

MLS platforms

Transaction management tools

Digital signatures

Job description

Overview

Our client is looking for two highly organized, proactive, and detail-oriented Real Estate Contract-to-Close & Agent Assistant (Lofty CRM) to manage the administrative lifecycle of residential real estate transactions from contract execution through closing. In this dual-capacity role, you will take ownership of transaction timelines, audit contracts for completeness, build automated workflows inside Lofty CRM, and provide dedicated 1-on-1 administrative and marketing support to an assigned real estate agent. We are looking for true problem-solvers who anticipate bottlenecks, flag contractual discrepancies early, and keep deals moving smoothly rather than simply checking boxes.

Schedule:

• Full-Time, Mt. Juliet, TN time zone (exact schedule to be decided)

Responsibilities

Contract-to-Close (CTC) Transaction Management:

• Coordinate all administrative steps for buyer and seller transactions from executed contract to closing.
• Audit purchase agreements, addenda, and disclosures for missing signatures, incomplete fields, or unusual language, immediately flagging concerns to the responsible licensed agent.
• Track critical contractual milestones—including earnest money funds, inspection periods, appraisal deadlines, financing contingencies, and closing dates—proactively alerting agents ahead of due dates.
• Serve as the administrative liaison between agents, lenders, title companies, escrow officers, and home inspectors to gather outstanding paperwork and maintain compliant digital transaction files.
• Maintain transaction checklists, assist with pipeline reporting, and contribute to standard operating procedures (SOPs).

Lofty CRM & Systems Development:

• Utilize Lofty CRM to track active transactions, task checklists, communication logs, and milestone deadlines.
• Build, refine, and maintain automated transaction workflows, Smart Plans, checklists, and deadline reminders within Lofty.
• Maintain clean, accurate CRM records and identify opportunities to eliminate repetitive manual tasks across the operations team.

Dedicated Agent Assistant Support (1-on-1):

• Partner directly with one assigned real estate agent to protect their selling, negotiating, and prospecting time.
• Organize and segment the agent’s Lofty CRM database, preparing daily prospecting lists, follow-up queues, and client contact reports.
• Coordinate personal real estate marketing campaigns, open house logistics, client appreciation events, and referral-building initiatives.
• Manage ongoing sphere-of-influence touchpoints, including birthday cards, thank-you notes, and home anniversary correspondence.

Requirements

• Proven administrative experience in real estate transaction coordination, contract administration, escrow/title support, or a closely related field.
• High precision in reviewing contracts, tracking multi-step contingencies, and maintaining audit-ready compliance files.
• Demonstrated ability to manage multiple active transactions and competing agent priorities simultaneously without dropping details.
• Exceptional written and spoken English, high confidentiality standards, and a proactive mindset that escalates issues immediately.

Strongly Preferred Qualifications

• Direct, hands-on experience using Lofty CRM (including building checklists, Smart Plans, and automated workflows).
• Experience supporting U.S.-based real estate agents, teams, or brokerages.
• Familiarity with U.S. real estate purchase agreements and transaction timelines (Tennessee real estate experience is a strong plus).
• Proficiency with MLS platforms, digital signature/transaction management tools, and SOP documentation.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

66162514785