Wfh Urgent Transaction Coordinator

Sphere Rocket VA US; Mexico; Remote; PHP 2,839,000 - 4,732,000; Full time

Job summary

Sphere Rocket VA US is seeking a detail‑oriented Real Estate Transaction Coordinator/Virtual Assistant to support property workflows, lender communications, and appointment scheduling. You’ll manage deadlines, update CRM records, and coordinate inspections and post‑close tasks.

The role emphasizes clear English communication, reliable document tracking, and proactive problem solving. Remote work with international partners, using Go High Level CRM, and collaboration with lenders, processors,

Qualifications

• Real estate transaction coordination experience required.
• Clear, neutral English accent and comfortable with vendor calls.
• Experience using Go High Level CRM.
• Strong written and verbal English communication.

Responsibilities

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows.
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates.
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes.
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers.
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in Go High Level, and deliver daily pipeline brief reports.

Skills

Phone communication

English proficiency

CRM usage

Verbal communication

Tools

Go High Level

Job description

Job Description

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in Go High Level, and deliver daily pipeline brief reports

Key Responsibilities

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in Go High Level, and deliver daily pipeline brief reports

Required Experience & Proficiency

• Real Estate Transaction Coordination: Proven experience in real estate transaction coordination or loan processing in a corporate setup or as a Virtual Assistant (Required)
• Phone Communication & Accent: Clear, neutral English accent with high comfort making phone calls to vendors and partners (Required)
• CRM Systems: Practical experience using CRM platforms, particularly Go High Level (Plus)
• Communication Skills: Strong written and verbal English communication skills