Warehouse Inventory Coordinator

HG-III Construction and Development Corporation; San Vicente; On-site; PHP 201,000 - 312,000; Full time

Job summary

HG-III Construction and Development Corporation is seeking a Warehouse Associate to support department planning and handle receiving, issuing, storing, and transferring construction and equipment materials. You will ensure accurate Receiving Reports, maintain stock levels, and coordinate with project teams for timely material delivery.

The role requires attention to detail, adherence to procedures, and a proactive approach to inventory control, safety, and record-keeping within our Palawan site.

Responsibilities

• Assist the Warehouse Head in identifying risks in the department.
• Participate in achieving the department's quality objectives and targets.
• Prepare Purchase Requisitions for construction consumables.
• Adhere to Warehouse processes and procedures to achieve intended results.
• Check delivered items against PO/BOQ/BOM/DR-SI and coordinate with PM/In-charge, QA QC Engineer, and EFM Coordinator for inspection and validation.
• Ensure completeness of signatories and information in Receiving Reports and update daily stock records.
• Receive inquiries for issuance/borrowing, check stock availability, and issue materials with signed Withdrawal Slips.
• Store materials in racks, observe safe segregation and labeling, and implement visual controls.
• Coordinate stock transfer requests, validate transfer availability, and prepare Transfer Slips.
• Monitor borrowing of tools, record onsite borrowings, report damage or maintenance needs, and generate weekly tool inventories.
• Maintain daily/weekly stock inventory databases, align with Finance, EFM, and Warehouse Head for reporting, and share inventories with concerned departments.
• Report thefts, irregularities, and safety issues; promote health and safety; maintain workplace cleanliness; adhere to company rules and ISO standards.
• Perform any other duties assigned by the Immediate Head.

Job description

Duties and Responsibilities:

1. Department Planning

• Assist the Warehouse Head in the identification of risks in the department.
• Participate in the achievement of quality objectives and targets of the department.
• Prepare Purchase Requisition of construction consumables.
• Adhere to the Warehouse process and procedure to achieve its intended result.

2. Receiving of Construction and Equipment Materials

• Check the delivered items/materials based on PO, BOQ/BOM, and DR/SI.
• Coordinate with the PM/In-charge, QA QC Engineer, and EFM Coordinator in the inspection and validation of delivered items/materials related to construction and equipment.
• Ensure the completeness of signatory and information in the Receiving Report.
• Update Warehouse Stocks Inventory Report daily for received stocks.
• Always coordinate with the Procurement department and/or supplier for any discrepancies found during the delivery of items/materials.
• Record any discrepancies found during the delivery of construction and equipment materials.
• Monitor the receiving of items/materials based on PO and BOQ/BOM and coordinate with Purchasing and PM/PIC on the status of delivery.

3. Issuance of Construction and Equipment Materials

• Receive inquiries from requestors for issuance/borrowing of items/materials.
• Check the availability of stocks.
• Prepare a withdrawal slip for the confirmed stock for issuance.
• Confirm issuance of stocks by signing the Withdrawal Slip.
• Ensure completeness of signatory and information in the Withdrawal Slip.
• Issue the materials/items and update the Warehouse Stocks Inventory Report daily.
• Coordinate with PM/In-charge on personnel authorized to request materials before issuance.

4. Storage of Construction and Equipment Materials

• Store the received materials in the storage racks.
• Observe safe and proper segregation and labeling of items/materials in the Warehouse.
• Observe and implement visual controls as needed.

5. Transfer of Construction and Equipment Materials

• Act as the contact person for the requesting site regarding stock transfer requests.
• Validate transfer requests and verify stock availability in the inventory report.
• Prepare a Transfer Slip for the confirmed stock for transfer (applicable for transfer only).
• Ensure completeness of signatory in the Transfer Slip.
• Prepare, pack, or load the stocks for transfer in the unit used for transport.
• Secure a copy of the documents (Transfer Slip) before transport for documentation and audit purposes.
• Update the Warehouse Stocks Inventory Database of transferred stocks (as necessary) to project sites.

6. Borrowing of Construction and Equipment Materials

• Responsible for monitoring the borrowing of tools.
• Record borrowing of tools onsite.
• Coordinate with the EFM department on any damage, loss, or repair and maintenance of tools (power/hand tools).
• Generate tools inventory report and submit this weekly to concerned recipients.

7. Documented Information Management

• Update Stock Inventory Database of all actual stocks checked for inventory on a daily and weekly basis.
• Adhere to the scheduled inventory of the Finance Department.
• Segregate items/materials for disposal or scrap and record them. Endorse report to Finance and Accounting Department, EFM Department, and Warehouse Head for confirmation.
• Share the Warehouse Inventory Database with concerned departments for their reference.
• Ensure to retain records of Warehouse processes on-site by filing them and observing proper documented information management.

8. Other Duties and Responsibilities

• Report any theft, irregularities, and unsafe practices/acts on-site or in the workplace that may affect Warehouse processes and procedures to the Project In-charge and Warehouse Head.
• Implement and promote health and safety in the working area.
• Observe cleanliness in his/her working environment.
• Adhere to the rules and regulations of the company and comply with ISO standards.
• Perform any other duties and responsibilities assigned by his/her Immediate Head.