Warehouse Admin Assistant

Countrywide Water Services, Inc.; Manila; On-site; PHP 201,000 - 268,000; Full time

Job summary

Countrywide Water Services, Inc. is seeking a Warehouse Inventory Admin Assistant in Manila to monitor and manage inventory levels for waste and new materials.

The role emphasizes data accuracy, timely updates, and coordination with various departments to maintain optimal stock and support smooth warehouse operations. The successful candidate will handle purchasing requisitions, utilize inventory software and manual tracking, and perform regular reconciliations to identify discrepancies, while

Qualifications

• Experience with inventory management processes and stock control.
• Proficient data entry skills with high accuracy.
• Familiarity with inventory management software is a plus.
• Ability to coordinate with multiple departments to ensure timely replenishment.

Responsibilities

• Monitor inventory levels and ensure sufficient stock for operations.
• Process purchase requisitions and PO processing to meet needs.
• Coordinate with Supply Chain Management for timely deliveries.
• Conduct regular inventory reconciliations to find and fix discrepancies.
• Track waste and new materials within the warehouse.
• Record incoming and outgoing items using the system and manual methods.
• Investigate and resolve inventory discrepancies promptly.
• Maintain accurate records of inventory transactions and documents.
• Enter data into the inventory system promptly with accuracy.
• Generate periodic reports on stock levels and movements.
• Suggest improvements to streamline warehouse operations.

Skills

Inventory management

Data entry

Attention to detail

Tools

Inventory management software

Manual tracking methods

Job description

The primary responsibility of the Warehouse Inventory Admin Assistant is to monitor the inventory of waste and new materials, ensuring accurate records, timely updates, and seamless coordination with various departments to maintain optimal inventory levels and support smooth warehouse operations.

INVENTORY MANAGEMENT

• Ensure the sufficient inventory materials level for operational needs through planning, procurement, and monitoring.
• Process purchase requisitions promptly, including purchase order processing.
• Coordinate with Supply Chain Management to guarantee timely delivery of inventory materials.
• Conduct regular inventory reconciliations to identify discrepancies between physical stock and recorded inventory levels.
• Regularly monitor the inventory levels of waste materials and new materials within the warehouse.
• Utilize inventory management software and manual tracking methods to accurately record incoming and outgoing items.
• Investigate and resolve any discrepancies promptly.

DATA MANAGEMENT

• Maintain precise records of inventory transactions, including receipts/delivery receipts and /or any document adjustments.
• Enter data into the inventory management system promptly and always ensure data accuracy.
• Generate regular reports on inventory levels and stock movements.
• Implement best practices and recommend innovative solutions to streamline operations.

OTHER FUNCTIONS

• Ensure compliance with company policies, procedures, and regulatory requirements related to inventory management, including health and safety standards and environmental regulations for waste disposal.
• Assist CWSI Permits and Licenses group during CPC renewal and NWRB Inspection
• Assisting the Immediate Superior and department.
• Accomplishes other tasks assigned by the Immediate Superior.
• Always adheres to the Company Policy.
• Maintains confidentiality of information.
• Perform other functions that may be assigned from time to time.