Warehouse Administrative Assistant - Contractual

Private Advertiser; Biñan; On-site; PHP 240,000 - 300,000; Full time

Job summary

Private Advertiser is seeking a Warehouse Administrative Assistant to support inventory records, documentation, and coordination between warehouse staff and other departments. You will manage records, process paperwork, and help ensure accurate warehouse data.

The role requires a bachelor's degree in supply chain or related field and at least one year in a warehousing or admin support role, with strong organization and attention to detail.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration or related field.
• At least 1 year proven experience in a warehouse administrative, clerical, or similar support role, ideally within warehousing, storage, or distribution operations
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
• Attention to detail with strong accuracy in data entry and documentation
• Familiarity with warehouse management systems or basic inventory management software is preferred
• Reliable, punctual, and committed to maintaining high standards of professionalism
• Ability to work collaboratively with warehouse staff and other departments
• Experience in using SAP Software

Responsibilities

• Maintain and update warehouse records, including inventory logs, stock movements, and storage documentation
• Process and file warehouse-related paperwork, purchase orders, and shipping documentation accurately and in a timely manner
• Assist in coordinating warehouse activities and communicating updates to relevant departments
• Monitor and track inventory levels, identifying discrepancies and reporting them to warehouse management
• Prepare warehouse reports and assist in data entry for warehouse management systems
• Support the organization and scheduling of warehouse operations, including receipt and dispatch activities
• Liaise with suppliers, logistics partners, and internal stakeholders to resolve administrative issues
• Assist in conducting stock counts and reconciliation activities
• Perform general administrative duties as assigned to support warehouse operations
• Ensure compliance with warehouse policies, procedures, and safety protocols

Skills

Organizational skills

Time management

Attention to detail

Collaboration

SAP experience

Education

Bachelor's degree in Supply Chain Management or Business Administration

Tools

SAP

Job description

About the role

We are seeking a detail-oriented and organized Warehouse Administrative Assistant. This position plays a crucial role in supporting the smooth operation of our warehouse and distribution facilities. As a Warehouse Administrative Assistant, you will be responsible for managing administrative tasks, documentation, and coordination activities that directly impact the efficiency and effectiveness of our warehousing and storage operations. This role is essential to ensuring accurate inventory records, timely processing of warehouse documentation, and seamless communication between warehouse staff and other departments.

Key responsibilities

• Maintain and update warehouse records, including inventory logs, stock movements, and storage documentation

• Process and file warehouse-related paperwork, purchase orders, and shipping documentation accurately and in a timely manner

• Assist in coordinating warehouse activities and communicating updates to relevant departments

• Monitor and track inventory levels, identifying discrepancies and reporting them to warehouse management

• Prepare warehouse reports and assist in data entry for warehouse management systems

• Support the organization and scheduling of warehouse operations, including receipt and dispatch activities

• Liaise with suppliers, logistics partners, and internal stakeholders to resolve administrative issues

• Assist in conducting stock counts and reconciliation activities

• Perform general administrative duties as assigned to support warehouse operations

• Ensure compliance with warehouse policies, procedures, and safety protocols

What we're looking for

• Bachelor's degree in Supply Chain Management, Business Administration or related field.

• At least 1 year proven experience in a warehouse administrative, clerical, or similar support role, ideally within warehousing, storage, or distribution operations

• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously

• Attention to detail with strong accuracy in data entry and documentation

• Familiarity with warehouse management systems or basic inventory management software is preferred

• Reliable, punctual, and committed to maintaining high standards of professionalism

• Ability to work collaboratively with warehouse staff and other departments

• Experience in using SAP Software