Warehouse Admin

RBT Consulting Corporation; Quezon City; On-site; PHP 334,800 - 502,200; Full time

Job summary

RBT Consulting Corporation is looking for a Warehouse Administrative Officer in Quezon City, Philippines. The role involves supporting warehouse operations through accurate documentation, inventory monitoring, and coordination with internal teams and suppliers. Candidates should possess a Bachelor's degree in a related field, have at least 12 years of relevant experience, and demonstrate proficiency in inventory systems and MS Excel. Strong attention to detail and organizational skills are essential for ensuring efficient warehouse operations.

Qualifications

• 12+ years of experience in warehouse or administrative work.
• Knowledge in inventory management and warehouse processes.
• Ability to work in a fast-paced environment.

Responsibilities

• Maintain accurate records of inventory and warehouse transactions.
• Monitor deliveries and ensure proper documentation.
• Prepare regular stock reports.
• Coordinate with suppliers and internal departments.
• Assist in inventory counting and audits.

Skills

Attention to detail

Organizational skills

Communication skills

MS Excel proficiency

Coordination skills

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field

Tools

Inventory management systems

Job description

Overview

The Warehouse Administrative Officer is responsible for supporting warehouse operations through accurate documentation, inventory monitoring, and coordination with internal teams and suppliers. This role ensures efficient record-keeping, timely reporting, and smooth day-to-day warehouse activities.

Responsibilities

• Maintain accurate records of inventory, stock movements, and warehouse transactions.
• Monitor incoming and outgoing deliveries and ensure proper documentation (Delivery Receipts, Sales Invoices, Gate Pass, etc.).
• Update inventory systems and prepare regular stock reports (daily, weekly, monthly).
• Coordinate with suppliers, logistics providers, and internal departments regarding deliveries and dispatch schedules.
• Assist in inventory counting, stock audits, and reconciliation of discrepancies.
• Prepare and process warehouse-related documents such as receiving reports, transfer slips, and pull-out requests.
• Ensure proper filing and organization of warehouse documents for easy retrieval and audit purposes.
• Track and monitor stock levels to prevent shortages or overstocking.
• Support procurement and purchasing processes by preparing requests and monitoring deliveries.
• Coordinate with the operations team to ensure timely and accurate fulfillment of orders.
• Report any damaged, missing, or incorrect items to the supervisor immediately.
• Maintain cleanliness and organization of warehouse records and administrative workspace.
• Assist in implementing warehouse policies, procedures, and safety standards.
• Generate reports for management regarding inventory status, variances, and warehouse activities.
• Perform other administrative and warehouse-related tasks as assigned.

Qualifications

• Bachelors degree in Business Administration, Logistics, Supply Chain, or any related field
• At least 12 years of experience in warehouse or administrative work
• Knowledge in inventory management and warehouse processes
• Proficient in MS Excel and inventory systems
• Strong attention to detail and organizational skills
• Good communication and coordination skills
• Ability to work in a fast-paced environment