Visa Assistant

ABIC Manpower Service Corp.; Makati; On-site; PHP 223,200 - 279,000; Full time

Job summary

ABIC Manpower Service Corp. in Makati seeks a full-time administrative assistant for AEP application processing and job publication. The ideal candidate will assist with coordination, maintain accurate documentation, and support compliance with DOLE regulations. Fresh graduates are welcome, but attention to detail and strong communication skills are essential. This on-site role offers opportunities for professional development through an apprenticeship program.

Qualifications

• Fresh graduates are welcome to apply; experience is preferred but not required.
• Strong attention to detail and ability to accurately complete complex paperwork.

Responsibilities

• Assist in preparation and submission of AEP applications with DOLE.
• Handle job publication requirements in compliance with AEP regulations.
• Monitor deadlines for job postings, publication windows, and permit expirations.
• Coordinate with clients to gather supporting documents for AEP transactions.
• Maintain a centralized tracker of AEP applications and publication records.
• Assist in scheduling and follow-ups with DOLE.
• Organize and digitize all related documentation.
• Support internal teams with updates on processing timelines.

Skills

MS Office

English Language

Scheduling

Data Analysis

Time Management

Written Communication

Analytical Skills

Education

College Graduate or College Level

Job description

On-site - Makati No Exp Required Bachelor Full-time

Job Description

Professional Development: Apprenticeship Program, Job Training

• Assist in the preparation, submission, and follow-up of AEP applications, renewals, and cancellations with DOLE.
• Handle job publication requirements in compliance with AEP regulations, including coordination with accredited newspapers and media platforms.
• Monitor deadlines for job postings, publication windows, and permit expirations to ensure timely processing.
• Coordinate with clients to gather complete and accurate supporting documents for AEP transactions.
• Maintain a centralized tracker of AEP applications, publication records, and official receipts.
• Assist in scheduling and follow-ups with DOLE, including attending hearings or clarification meetings if required.
• Organize and digitize all related documentation by scanning, uploading, and archiving files in shared drives.
• Support internal teams and clients by providing updates on processing timelines and requirements.
• Perform other administrative and AEP-related tasks as assigned by the Visa Manager or department head.

Qualifications

• College Graduate or College Level
• Fresh graduates are welcome to apply; experience is preferred but not required
• Excellent and readable penmanship
• Strong attention to detail and the ability to accurately complete complex paperwork and forms

MS Office | English Language | Scheduling | Data Analysis | Time Management | Written Communication | Analytical Skills