Virtual Executive Assistant & Operations Lead

The Back Room Limited; Angeles; Hybrid; PHP 360,000 - 480,000; Full time

Job summary

The Back Room Limited is seeking a skilled Virtual Administrator to support a Senior or C-Suite executive in a professional services environment. The role focuses on complex calendar management, scheduling, and stakeholder coordination, while handling confidential information with discretion.

Beyond day-to-day administration, you will support research, project coordination, reporting, and data presentation, using Microsoft Office, Google Workspace, and AI tools.

Qualifications

• Proven track record supporting senior executives or C-Suite leaders.
• Strong written and verbal communication skills.
• Excellent calendar and schedule management, including multi-time-zone coordination.

Responsibilities

• Manage complex executive calendars across time zones and stakeholders.
• Coordinate meetings and appointments with travel-related scheduling.
• Identify scheduling conflicts and propose solutions proactively.
• Prepare and distribute meeting materials and reminders.
• Coordinate travel-related schedules and maintain accurate commitments.
• Serve as a professional point of contact for internal and external teams.

Skills

Calendar management

Executive support

Communication

Time-zone coordination

Discretion

Microsoft Office

Google Workspace

Research

Data presentation

Tools

Calendly

Job description

The Back Room Limited is seeking a skilled Virtual Administrator to support a Senior or C-Suite executive in a professional services environment. The role focuses on complex calendar management, scheduling, and stakeholder coordination, while handling confidential information with discretion.

Beyond day-to-day administration, you will support research, project coordination, reporting, and data presentation, using Microsoft Office, Google Workspace, and AI tools.