Executive Assistant

Mass Markets; San Fernando; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

HMO Coverage plus a dependent

Dental Coverage

Free meal during training

Performance and loyalty bonuses

Employee shuttle services

Performance bonuses

Employee shuttle services

Company retreats and off-site events

Job summary

A leading BPO company in San Fernando, Philippines is seeking a Virtual Executive Assistant to support senior-level managers. The role includes managing schedules, coordinating travel, and handling confidential information. Ideal candidates are detail-oriented, possess excellent English skills, and have a minimum of 2 years of experience. Competitive compensation and benefits are offered, making this an excellent opportunity to grow within the company.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Knowledge of office management systems and procedures.
• Ability to handle confidential information with discretion.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Excel and PowerPoint).
• Excellent time management and prioritization skills.
• Strong written and verbal communication skills.
• Strong organizational skills with ability to multitask.

Responsibilities

• Manage a complicated and busy schedule.
• Provide comprehensive administrative support.
• Coordinate individual and group travel.
• Coordinating travel for individuals and groups.
• Handling confidential information with discretion.
• Data entry, project support, event/meeting planning, filing and mail handling.
• Organizing meetings, summits from start to finish.
• Phone screening, correspondence and document preparation, bill payment, record keeping.

Skills

Excellent command of English

Time management

Attention to detail

Problem-solving skills

Organizational skills

Organizational skills

Communication skills

Attention to detail

Tools

MS Office

Job description

Join to apply for the Virtual Executive Assistant role at Mass Markets

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The Ideal candidate should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Position Responsibilities

• Managing a complicated and busy schedule
• Performing planning, logistics and operations work
• Provide comprehensive administrative support
• Coordinate individual and group travel
• Handle confidential and sensitive information with appropriate judgement and discretion
• Providing administrative support in a variety of capacities including; data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling and processing of letters/correspondence
• Organize meetings, summits from start to finish
• Phone call screening, correspondence and document preparation, bill payment, record keeping
• Various errands as needed
• Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates
• Be comfortable with Chief of Staff level duties and/or Project Management
• Be comfortable with procurement and/or logistics level duties

Candidate Qualifications

• Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
• Excellent command of English
• Has excellent judgement handling confidential information with discretion.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Have a wired, high-speed internet connection (Download speed of 20Mbps+)

Compensation Details

At MCI, your hard work deserves recognition and rewards. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members.

• HMO Coverage plus a dependent
• Dental Coverage
• Free meal during training
• Career growth and learning
• Allowances for rice, clothing, laundry and meals
• Performance and loyalty bonuses
• Frequent disinfection, fogging of workplace
• Opportunities for growth and promotion
• Employee shuttle services
• Company retreats and off-site events
• Sharpen your social skills while meeting awesome people and making new friends
• Plus, more in-office rewards, raffles, recognition gifts, and treats!

Equal Opportunity Employer

At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.