Virtual Executive Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 600,000; Full time

Job summary

Cognizant is seeking a highly organized Executive Assistant to support senior leaders across multiple time zones. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information in a fast-paced, global environment.

The role requires strong communication, attention to detail, and the ability to prioritize competing demands while maintaining professionalism.

Qualifications

• Completed at least 2 years in college.
• Strong admin or executive support background.
• Ability to handle confidential information.
• Strong English written and verbal.
• Flexible hours based on executive requirements.

Responsibilities

• Manage executive calendars across multiple time zones.
• Handle executive email and communications, including prioritization and follow-ups.
• Coordinate meetings, agendas, minutes, presentations, and materials.
• Support travel arrangements, expenses, invoices, and related tasks.
• Conduct research, prepare reports, maintain records and support special projects.
• Coordinate with internal teams and external stakeholders to ensure timely deliverables.
• Maintain confidentiality and secure handling of sensitive information.

Skills

Executive support

Organizational skills

Communication skills

Attention to detail

Multitasking

Calendar management

Independent worker

Stakeholder management

Professionalism & discretion

Adaptability

English proficiency

Education

Some college

Admin/exec support background

Tools

Microsoft Office

Job description

Job summary:

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Manage email and other communications, including prioritization, follow-ups, and preparation of responses/materials.
• Coordinate meetings, agendas, minutes, presentations, and other executive materials.
• Support travel arrangements, expenses, invoices, and other administrative activities.
• Perform research, prepare reports, maintain records, and support special projects as required.
• Coordinate with internal teams and external stakeholders to ensure timely completion of requests and deliverables.
• Maintain confidentiality and ensure accurate handling of sensitive executive and business information.

Essential Skills:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and competing deadlines
• Strong calendar and meeting management skills
• Proficiency in Microsoft Office / productivity and collaboration tools
• Ability to work independently with minimal supervision
• Strong stakeholder management and coordination skills
• High level of professionalism, discretion, and confidentiality
• Adaptability and ability to work in a fast-paced, global environment

Nice to Have Skills:

• Experience supporting senior executives or multiple stakeholders
• Experience working with global teams across different time zones
• Familiarity with executive travel and expense management
• Experience with project coordination or special assignments
• Knowledge of productivity, collaboration, and workflow management tools
• Experience in a shared-services or business-process environment

Qualifications

• Completed at least 2 years in college
• Strong administrative or executive support background
• Demonstrated ability to handle confidential and sensitive information
• Strong proficiency in English, both written and verbal
• Ability to work flexible hours based on executive/business requirements

Why Join Us

At Cognizant, we don't just offer jobs—we build careers that thrive in the digital era.

• Growth That Matters – Clear career paths, continuous learning, and opportunities to move into leadership or specialized roles. You're not just filling a seat—you're building a future.
• Support That Empowers – A collaborative culture where your voice is heard, your ideas matter, and your well-being is prioritized through strong benefits and work-life balance.
• Impact That Inspires – Work on global accounts that shape industries, influence millions of users, and give you a sense of purpose beyond the paycheck.

About Us:

Cognizant is a global organization serving clients across multiple industries with a deep set of offerings provided by our practice areas and supported by corporate and enabling functions. Employing roughly 270,000 talented associates worldwide, Cognizant is dedicated to anticipating and solving clients toughest problems and enabling them to thrive in the digital era. Join us and Be Cognizant!

Your future starts here—grow, thrive, and make an impact with Cognizant.