Virtual Administrative Associate [3-Month Project Employment]

RR Donnelley Philippines Inc.; Metro Manila; On-site; PHP 391,000 - 558,000; Full time

Job summary

RR Donnelley Philippines Inc. is seeking an experienced Administrative Assistant for a 3-month full-time project on-site at Pioneer Street, Mandaluyong City.

Responsibilities include data processing, formatting and proofreading Word documents, creating and editing PowerPoint presentations and spreadsheets, calendar management, and email handling. The role requires strong MS Office skills, attention to detail, and the ability to work independently to meet client standards.

Qualifications

• College graduate with strong communication and analytical skills.
• Attention to detail and ability to follow client templates.
• Experience with internet searches and Microsoft Office suite is required.

Responsibilities

• Assist client with administrative tasks and clerical work including data processing, formatting, editing and proofreading Word documents, PowerPoint or spreadsheets; calendar management and email management.
• Create, format, edit and proofread Word documents, PowerPoint presentations and spreadsheets according to guidelines.
• Prepare expenses reports and process billing/invoices in client systems.

Skills

Strong communication

Analytical

Attention to detail

Education

College graduate

Tools

MS Office

Job description

PROJECT ENGAGEMENT: 3-Months Only

WORK SETUP: Full Onsite

WORK LOCATION: Pioneer Street, Mandaluyong City

• Assist the client and provide service on varied administrative tasks and complex clerical work maintaining initiative and independent judgment. These include general administrative work such as data processing, formatting, editing and proofing Word document, PowerPoint or Spreadsheets, calendar management that includes arranging meetings, conferences, for the client and email and contact management.

• Assist the client in creation of expenses reports.

• Arrange meetings, conferences, for the client

• Keep track or update calendar and daily schedule of client

• Create, format, edit and proofread Word document, PowerPoint presentation and Spreadsheets based on guidelines and standards or specific instructions relayed by the Client

• Process document support jobs that require advanced MSO skills as needed

• Create billing statement and/or modify invoices in a secured client system

• Create expenses reports

• Manage/sort emails, reply and notify client of those that need their attention

QUALIFICATIONS:

• College graduate

• At least 2-3 years of relevant working experience is desired for this position.

• BPO Admin Experience or Virtual Admin Experience is preferred.

• Strong communication skills

• Highly analytical and very keen with details

• Excellent MS Office proficiency (Work, Excel, PPT) is required

• Adherence to client specifications and templates

• Experience conducting internet searches using Google

• Applicants must be willing to work on night shift, weekends, and Philippine holidays

• Candidates must also be amenable to engage for a 3-month full time project based employment