Virtual Administrative Associate - Project-based

RR Donnelley Philippines Inc.; Metro Manila; On-site; PHP 335,000 - 446,000; Full time

Job summary

RR Donnelley Philippines Inc. is recruiting for an onsite Administrative Assistant in Mandaluyong City, Philippines. You will support a client with diverse clerical work, calendar management, document formatting, and data processing.

The role requires college graduation, 2–3 years of related experience, and strong MS Office skills. Night shifts, weekends, and Philippine holidays may be required of the candidate. A background in BPO/admin roles is preferred.

Qualifications

• College graduate with strong communication skills.
• 2–3 years of relevant experience is desired for this position.
• BPO Admin or Virtual Admin experience is preferred.
• Strong communication skills.
• Highly analytical and very keen with details.
• Excellent MS Office proficiency (Word, Excel, PPT) required.
• Adherence to client specifications and templates.
• Experience conducting internet searches using Google.
• Willing to work night shift, weekends, and Philippine holidays.

Responsibilities

• Assist client with varied administrative tasks and clerical work, using initiative and independent judgment.
• Create, format, edit and proofread Word documents, PowerPoint presentations and spreadsheets.
• Manage calendar and schedule meetings and conferences; handle email and contact management.
• Create and modify billing statements and invoices in client systems.
• Prepare expenses reports and assist in data processing and reporting.

Skills

Communication skills

Analytical thinking

Detail oriented

MS Office proficiency

Education

College degree

Tools

MS Office

Word

Excel

PowerPoint

Job description

WORK SETUP: Full Onsite

WORK LOCATION: Pioneer Street, Mandaluyong City

• Assist the client and provide service on varied administrative tasks and complex clerical work maintaining initiative and independent judgment. These include general administrative work such as data processing, formatting, editing and proofing Word document, PowerPoint or Spreadsheets, calendar management that includes arranging meetings, conferences, for the client and email and contact management.

• Assist the client in creation of expenses reports.

• Arrange meetings, conferences, for the client

• Keep track or update calendar and daily schedule of client

• Create, format, edit and proofread Word document, PowerPoint presentation and Spreadsheets based on guidelines and standards or specific instructions relayed by the Client

• Process document support jobs that require advanced MSO skills as needed

• Create billing statement and/or modify invoices in a secured client system

• Create expenses reports

• Manage/sort emails, reply and notify client of those that need their attention

QUALIFICATIONS:

• College graduate

• At least 2-3 years of relevant working experience is desired for this position.

• BPO Admin Experience or Virtual Admin Experience is preferred.

• Strong communication skills

• Highly analytical and very keen with details

• Excellent MS Office proficiency (Work, Excel, PPT) is required

• Adherence to client specifications and templates

• Experience conducting internet searches using Google

• Applicants must be willing to work on night shift, weekends, and Philippine holidays