Virtual Assistant

Transpeed Communications Corp.; Pasig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading communications company in Metro Manila seeks an experienced Virtual Assistant to manage schedules, respond to client inquiries, prepare contracts, and maintain project documents. Candidates must have at least 2 years of experience in an administrative role, demonstrate strong organizational skills, and be proficient in tools like Google Workspace and QuickBooks. This full-time role requires the ability to work independently and meet deadlines. Suitable for those with experience in construction or real estate.

Qualifications

• 2+ years experience as a Virtual Assistant or Administrative Assistant.
• Experience in construction, home improvement, or real estate is a plus.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage calendars, schedule consultations and site visits.
• Respond to client inquiries and follow up on estimates.
• Prepare and send contracts, proposals, and invoices.

Skills

Organizational skills

Multitasking

Proficiency in Google Workspace

CRM systems

Project management tools

Accounting software (e.g., QuickBooks)

Education

Bachelor's degree

Tools

Google Workspace

QuickBooks

Job description

On-site - Pasig 1-3 Yrs Exp Bachelor Full-time

Job Description

Key Responsibilities

• Manage calendars, schedule consultations, site visits, and subcontractor/vendor appointments
• Respond to client inquiries and follow up on estimates, contracts, and payments
• Prepare and send contracts, proposals, invoices, and organize project documents
• Maintain digital filing systems and update project management software
• Assist with billing tasks, expense tracking, and coordination with the bookkeeping team
• Update CRM with leads, project statuses, and generate performance reports
• (Optional) Support marketing tasks such as social media scheduling and collecting client testimonials

Required Qualifications

• 2+ years experience as a Virtual Assistant or Administrative Assistant
• Experience in construction, home improvement, or real estate is a plus
• Strong organizational and multitasking skills
• Proficiency in Google Workspace, CRM systems, project management tools, and accounting software (e.g., QuickBooks)
• Ability to work independently and meet deadlines

Preferred Skills

• Familiarity with construction terminology and contractor documentation
• Experience handling permits, contracts, and invoicing processes
• Basic social media management experience

Transpeed Communications