Vendor Master Data Processor | Project-Based

Q2 HR Solutions Inc.; Philippines; On-site; PHP 300,000 - 460,000; Full time

Job summary

Q2 HR Solutions Inc. is seeking a Vendor Master Data Associate in the Philippines to maintain accurate master data for Finance and Procure-to-Pay activities. You will create, validate, and update supplier and employee records while coordinating with internal teams and external vendors.

The role requires attention to detail, strong communication, and the ability to manage multiple data requests within SLAs. Experience with SAP/Ariba and Excel is highly valued.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Experience with Vendor Master Data or Procure-to-Pay processes preferred.
• Experience in Shared Services or BPO is an advantage.
• Strong data accuracy and attention to detail.
• Proficient in Microsoft Excel and Outlook; good English communication.

Responsibilities

• Maintain completeness, accuracy, timeliness, and quality of supplier, employee, and other finance-related master data.
• Create, update, and maintain vendor and other master data records in the appropriate systems based on approved requests.
• Review and validate information and supporting documents before processing master data creation or changes.
• Evaluate submitted data and investigate incomplete, inconsistent, or potentially inaccurate information.
• Coordinate with internal teams, suppliers, and other stakeholders to obtain missing or additional information.
• Respond to inquiries via email, ticketing systems, or other communication channels.
• Perform outgoing calls to suppliers or relevant contacts for verification or information.
• Support vendor-data verification activities, including confirmation of requested supplier information or changes.
• Process assigned requests and tickets within SLAs and priority guidelines.
• Follow established master-data governance standards, policies, procedures, and internal controls.

Skills

Attention to detail

Data governance

Analytical thinking

English communication

Time management

Confidential data handling

Education

Bachelor's degree in Accounting or Finance

Tools

SAP

Ariba

ERP systems

Excel

Outlook

Job description

About the role

The Vendor Master Data Associate is responsible for maintaining accurate, complete, and timely master data used to support Finance and Procure-to-Pay activities. The role handles the creation, maintenance, and validation of supplier, employee, and other critical master data while coordinating with internal stakeholders and external vendors to ensure information is properly verified and updated in the company's systems. The position requires strong attention to detail, good communication skills, and the ability to manage data requests accurately within established service-level agreements and business standards.

Key responsibilities

• Maintain the completeness, accuracy, timeliness, and quality of supplier, employee, and other finance-related master data.
• Create, update, and maintain vendor and other master data records in the appropriate systems based on approved requests.
• Review and validate information and supporting documents before processing master data creation or changes.
• Evaluate submitted data and investigate any incomplete, inconsistent, or potentially inaccurate information.
• Coordinate with internal teams, suppliers, and other stakeholders to obtain missing or additional information required for processing.
• Respond to inquiries and requests received through email, ticketing systems, or other communication channels.
• Perform outgoing calls to suppliers or relevant contacts when verification or additional information is required.
• Support vendor-data verification activities, including confirmation of requested supplier information or changes.
• Process assigned requests and tickets within established service-level agreements and priority guidelines.
• Follow established master-data governance standards, policies, procedures, and internal controls.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Management, or another related field.
• Previous experience in Vendor Master Data, Master Data Management, Accounts Payable, Procure-to-Pay, Procurement, Finance Operations, or Shared Services is preferred.
• Experience working in a Shared Services Center or BPO environment is an advantage.
• Knowledge or experience using SAP, Ariba, or other ERP systems is highly preferred.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Strong attention to detail and ability to maintain a high level of data accuracy.
• Good analytical and problem-solving skills, particularly when reviewing or validating information.
• Good verbal and written English communication skills.
• Strong organizational and time-management skills with the ability to manage multiple requests and meet deadlines.
• Able to handle confidential supplier, employee, and financial information appropriately.