Vendor Compliance Assistant

Onward Worldwide Management & Consultancy; Philippines; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Training and Development Programs

Unlimited career advancement opportuni

Health Care Plan (HMO with Dental and

Group Life and Accident Insurance

Sick Leave and Vacation Leave

Bereavement Leave

13th Month Pay

SSS, PhilHealth, Pag-IBIG

Job summary

Onward Worldwide Management & Consultancy is seeking a Vendor Compliance Assistant to verify vendor legitimacy, monitor performance on active sites, and ensure contractors meet permits and licenses. The role escalates issues through barangay and regulatory channels when vendors misbehave or fail to comply.

You will maintain CI documents, track permit expirations, coordinate with Project Management, Legal, Finance, and Admin, and prepare regular compliance reports.

Qualifications

• Bachelor's degree in a relevant field
• 2–3 years of vendor management, procurement, compliance, contract administration or related work
• Construction industry experience or handling technical/vendor projects is a plus
• Familiarity with PCAB licensing and barangay conciliation processes (Katarungang Pambarangay)
• Strong documentation and escalation skills
• Excellent negotiation and clear communication abilities
• Willingness to visit barangay offices, government agencies, and vendors' offices as required

Responsibilities

• Verify vendor CI before engagement and at regular intervals
• Review and validate vendor documents (PCAB license, permits, registrations)
• Maintain CI document tracker and monitor permit expirations
• Monitor vendor attendance and progress on active construction sites
• Identify vendors who have abandoned, underperformed, or become unresponsive
• Issue formal written demands/notices to non-compliant vendors
• Escalate matters to barangay, PCAB, SEC, or legal counsel as needed
• Maintain records of vendor communications and filings
• Prepare regular compliance status reports for management
• Coordinate with Project Management, Legal, Finance, Admin and others on vendor matters

Skills

Negotiation

Communication skills

Google Sheets

Documentation tools

Attention to detail

Time management

Problem solving

Coordination across departments

Confidential information handling

Independent work

Education

Bachelor's degree in Business Administration, Legal Management, Engineering, or related field

Tools

PCAB licensing

Job description

About the role

The Vendor Compliance Assistant verifies vendor legitimacy and documentation before and during engagement, monitors vendor performance on active construction sites, and addresses vendors who abandon, delay, or fail to complete contracted work. This role ensures vendors are properly evaluated, possess all required permits and licenses, and are held accountable to contract terms and site obligations. The Assistant escalates issues through internal, barangay, and regulatory channels when vendors go missing, remain unresponsive, or refuse to comply.

Key responsibilities

• Conduct Company Information (CI) verification for all vendors before engagement and at regular intervals, including reviewing business registration, ownership or authorized representatives, and track record
• Check and validate vendor documents, including PCAB license, Mayor's or Business Permit, BIR registration, SEC or DTI registration, and barangay clearance
• Maintain an up-to-date tracker or database of vendor CI documents and permit expiration dates, and monitor renewals as needed
• Monitor vendor attendance and progress against contracted schedules at all active construction sites
• Identify vendors who have abandoned, underperformed, or become unresponsive regarding assigned work
• Issue formal written demands/notices to non-compliant vendors requiring immediate return to site or completion of work
• Escalate matters to the barangay, PCAB, SEC, or legal counsel as needed for habitually non-compliant or abandoning vendors
• Maintain accurate records of vendor communications, notices, barangay filings, and regulatory complaints
• Prepare regular compliance status reports for management, including CI status, permit status, and escalation stage per vendor
• Coordinate with Project Management Team, Legal, Finance, Admin, and other departments regarding vendor compliance matters

About you

• Bachelor's degree in Business Administration, Legal Management, Engineering, or a related field
• Minimum of 2 to 3 years of experience in vendor management, procurement, compliance, contract administration, or related work
• Experience in the construction industry or handling technical/project vendors is an advantage
• Familiarity with vendor contracts, PCAB licensing, business permit requirements, and barangay conciliation processes (Katarungang Pambarangay)
• Strong understanding of documentation requirements and escalation procedures
• Proficient in Google Sheets and documentation tools
• Strong attention to detail and accuracy
• Strong negotiation and clear, firm communication skills
• Effective communication and interpersonal skills
• Strong organizational and time management skills
• Analytical and problem-solving abilities
• Ability to coordinate effectively with vendors, site staff, legal, and internal departments
• Ability to handle confidential information responsibly
• Ability to work with minimal supervision
• Demonstrates reliability, honesty, proactivity, and accountability
• Physical stamina to stand or walk for extended periods when needed
• Willing to visit barangay offices, government agencies, and vendors' offices when required
• Willing to work on-site, exposed to dust and noisy work

Benefits

• Training and Development Programs
• Unlimited career advancement opportunities
• Health Care Plan, including HMO with Dental and Vision coverage upon regularization
• Group Life and Accident Insurance upon regularization
• Sick Leave and Vacation Leave upon regularization
• Unused Sick Leave convertible by the end of the year and distributed before the end of the first quarter of the succeeding year
• Bereavement Leave of three days upon regularization

• 13th Month Pay as mandated by the Philippine Government
• Government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG