Contract Management Specialist

Greenbulb Communications; Quezon City; Hybrid; PHP 446,000 - 725,000; Full time

Benefits offered by this job

Company events

Work from home

Job summary

A communications company in Quezon City is seeking a qualified professional to manage contracts, review legal documents, and support compliance initiatives. The ideal candidate holds a Bachelor's degree in Accountancy and has proven experience in finance or accounting. Responsibilities include analyzing contracts, coordinating with internal teams, and ensuring adherence to standards. This full-time position offers a hybrid work setup and includes company events and work-from-home benefits.

Qualifications

• Graduate of Bachelor of Science in Accountancy.
• At least one year of experience in finance or accounting.
• Experience in reviewing and managing contracts or legal documents.
• Exposure to governance, risk, or compliance.
• Vendor or procurement coordination.

Responsibilities

• Review and analyze contract terms and conditions for compliance.
• Maintain an organized contract repository.
• Assist in drafting or revising contract templates.
• Coordinate with Finance teams on contract values and payment terms.
• Conduct preliminary risk assessments of contractual terms.
• Assist with external audits and documentation.
• Review financial implications of contracts (penalties, discounts, escalation clauses).
• Ensure contracts comply with policies, regulatory requirements, and audit standards.
• Support audits with contract documentation and reports.
• Vendor and stakeholder coordination for contract matters; facilitate signing and documentation flow.
• Risk management: conduct preliminary risk assessments; track deviations; maintain confidentiality and data integrity; ensure version control and archiving.
• Document process in finance to reference group policies and procedures.
• Conduct monthly completeness checks of signed TOR vs Finance records.
• Handle other completeness, contract, and internal-audit assignments.
• Assist with external audits (Financial Statement, Tax, privacy audits).

Skills

Understanding of contract terms, obligations, and standard legal clauses

Basic knowledge of corporate law

Familiarity with financial implications of contractual obligations

Attention to detail and risk assessment skills

Ability to coordinate with legal counsel

Proficiency in MS Office Suite

Excellent written and verbal communication

Good organizational and time management skills

Ability to work independently and collaborate across departments

Cross-department collaboration

Education

Bachelor of Science in Accountancy

Tools

MS Office Suite

Contract management systems

Job description

Qualifications

• A graduate of Bachelor of Science in Accountancy
• With at least one (1) year experience in the following areas:
• Reviewing and managing contracts or legal documents
• Working in finance or accounting department or auditing firm
• Exposure to corporate governance, risk, or compliance
• Vendor or procurement coordination

Skills

• Understanding of contract terms, obligations, and standard legal clauses (ex. confidentiality, termination clause, breach)
• Basic knowledge of corporate law, obligation and contracts and compliance standards
• Familiarity with financial implications of contractual obligations (ex. payment terms, penalties, deliverables)
• Attention to detail and risk assessment skills
• Ability to coordinate with legal counsel or external lawyers
• Proficiency in MS Office Suite (especially Word and Excel)
• Experience using contract management systems or document repositories (preferred but not required)
• Excellent written and verbal communication
• High level of confidentiality and integrity
• Good organizational and time management skills
• Ability to work independently and collaborate across departments (legal, finance, HR)

Education

• Bachelor's (Required)

Experience

• Working in finance or accounting department or auditing firm: 1 year (Required)
• Reviewing and managing contracts or legal documents: 1 year (Required)
• Exposure to corporate governance, risk, or compliance: 1 year (Required)

Responsibilities

• Contract Review and Administration: Review and analyze contract terms and conditions to ensure clarity, accuracy, and compliance with company standards.
• Identify key obligations, milestones, and potential risks in contracts.
• Maintain an organized contract repository, ensuring timely updates and renewals.
• Assist in drafting or revising contract templates and clauses in coordination with Legal Counsel.
• Monitor contract performance, deliverables, and deadlines, and alert relevant departments of upcoming expirations or obligations.
• Coordinate with Finance teams to validate contract values, payment terms, and budget alignment.
• Review financial implications of contracts (e.g., penalties, discounts, escalation clauses).
• Ensure all executed contracts comply with company policies, regulatory requirements, and audit standards.
• Support internal and external audits by providing accurate contract documentation and reports.
• Vendor and Stakeholder Coordination: Serve as liaison between internal departments and external vendors for contract-related matters, facilitate contract signing, documentation flow, and record management, support vendor accreditation and evaluation processes, and coordinate with Legal Counsel for complex contracts.
• Risk Management and Documentation:
  • Conduct preliminary risk assessments of contractual terms and recommend mitigating measures.
  • Track contract deviations, exceptions, and approvals.
  • Maintain strict confidentiality and data integrity of all legal and financial documents.
  • Ensure version control and proper archiving of all executed agreements.
• Process Documentation: Assist the Finance Controller and Managers to document the process in finance that will serve as a common reference of the group company policies and procedures.
• Completeness Audit: Conduct monthly completeness checking of signed TOR from Team Tracker versus Finance records.
• Other completeness, contract and internal audit assignments as needed by the Finance Controller and Managers.
• External Audit: Assist the Finance Controller and Managers to comply with documentation for external audits such as Financial Statement Audit, Tax Audit, National Privacy Commission Audit and others.

Work location: Quezon City

Work setting: Hybrid setup

Schedule: Monday to Friday

Job Types: Full-time, Fixed term

Contract length: 6 months

Benefits

• Company events
• Work from home

Ability To Commute/relocate

• Quezon City: Reliably commute or planning to relocate before starting work (Preferred)