Vendor Relations Associate

Sketch Books Inc.; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Sketch Books Inc. is seeking a procurement professional to manage supplier onboarding, contracts, and performance. The role involves maintaining the vendor master list, negotiating terms, and ensuring timely delivery of goods and services.

You will coordinate with internal stakeholders to resolve issues and maintain accurate procurement records. On-site work at the Taguig site is required, and prior experience in purchasing is essential.

Qualifications

• Graduate of a Business program or related course.
• Extensive experience in purchasing.
• On-site work requirement at BGC, Taguig City.
• Supplier database experience preferred but not required.

Responsibilities

• Vendor management including onboarding, contracts, and master vendor list.
• Monitor and address supplier performance and issues with internal teams.
• Maintain accurate vendor records, price lists, and procurement docs.

Skills

Purchasing experience

Education

Business degree or related field

Job description

RESPONSIBILITIES

I. Vendor Management

• Maintain updated vendor information, contacts, product catalogs, and agreements.
• Develop and maintain professional relationships with existing and potential suppliers.
• Onboarding and accreditation of new suppliers.
• Perform client reference checks and business documents reviews
• Create and maintain service agreements and contracts of all suppliers and service providers.
• Maintain and update supplier/vendor master list.
• Conducts vendor meetings and alignments with stakeholders involved.

II. Vendor Performance & Issue Resolution

• Monitor vendor performance based on price, quality, service, availability, and delivery performance.
• Handle vendor-related concerns and coordinate resolutions with the appropriate internal departments.
• Address discrepancies involving quantity, quality, pricing, billing, and delivery.
• Ensure that agreed corrective actions are properly implemented and documented.
• Coordinate with suppliers and internal teams regarding shortages, delays, incorrect deliveries, and other issues.
• Track recurring supplier issues and coordinate corrective actions.
• Provide feedback to vendors and recommend improvements.

III. Documentation & Reporting

• Maintain accurate vendor records, quotations, contracts, price lists, and other procurement documents.
• Prepare vendor performance reports and procurement-related summaries.
• Monitor expiring contracts, permits, accreditations, and other supplier documents.
• Maintain an organized database of approved and active suppliers.

QUALIFICATIONS

• Graduate of any Business program or any related course
• With extensive experience in the field of purchasing
• Willing to work on-site - BGC TAGUIG CITY
• With supplier database of the same industry (preferred but not required)