Vehicle and Business Licensing Administrator

2GO Group; Pasay; On-site; PHP 420,000 - 800,000; Full time

Job summary

2GO Group in the Philippines is seeking a Vehicle Registration & Compliance Administrator to manage vehicle registrations, permits, insurance claims, and regulatory compliance. You will coordinate with government agencies and stakeholders to ensure timely renewals, accurate records, and compliant documentation.

The role involves process improvements, end-to-end document handling, and close collaboration with Finance, Legal, and other departments to maintain up-to-date vehicle records and

Qualifications

• Bachelor's degree in business/administration or related field.
• 2–3 years of relevant experience in general/asset/fleet/vehicle administration.
• Experience handling vehicle registration, insurance coverage, emission testing, and renewal monitoring.
• Experience processing vehicle insurance claims and coordinating with insurers.

Responsibilities

• Manage end-to-end processing of vehicle registrations, monitoring lists, emissions, LTO submissions, and renewals.
• Prepare payments and ensure proper liquidation/documentation of expenses.
• Maintain and distribute updated vehicle registration documents to personnel.
• Monitor registration deadlines and ensure timely compliance.
• Oversee registration-related deeds of sale and ownership transfers.
• Coordinate document reviews, approvals, notarization, and release of ownership-transfer documents.
• Coordinate with LTO, insurers, emission agencies, and Finance/Legal/Treasury/Accounting.

Skills

Vehicle registration

Insurance coordination

Regulatory compliance

Document management

Stakeholder coordination

Education

Bachelor's Degree in Business Administration, Management, Office Administration, or related field

Job description

Vehicle Registration & Compliance Vehicle Ownership & Documentation Insurance & Claims Management Permits & Regulatory Compliance Stakeholder & Administrative Coordination You're a good fit if..

Here’s the Difference You’ll Make In this role, you'll ensure seamless vehicle and regulatory administration by managing registrations, permits, insurance claims, and compliance requirements. You'll coordinate with government agencies and stakeholders while driving process improvements and maintaining accurate regulatory records. What You’ll Do Policy & Process Management

Policy & Process Management

• Review and evaluate departmental policies and standards to ensure alignment with organizational objectives, regulatory requirements, and industry best practices.
• Identify process gaps and recommend improvements to streamline administrative and compliance activities.
• Support consistent implementation of policies and standards across relevant functions.
• Manage the end-to-end processing of vehicle registration requirements, including monitoring vehicle lists, emission testing, LTO submissions, and registration renewals.
• Prepare payment requests and cash advances and ensure proper liquidation and documentation of expenses.
• Secure, maintain, and distribute updated vehicle registration documents to assigned personnel.
• Monitor registration deadlines and ensure timely compliance.
• Oversee the processing of Motor Vehicle Deeds of Sale and ownership transfer requirements.
• Coordinate document review, approvals, notarization, and release of complete ownership transfer documents.
• Ensure all legal and administrative requirements are properly completed and documented.
• Coordinate with insurance providers regarding vehicle accidents and insurance claims.
• Prepare and submit complete claim requirements and facilitate Letters of Authority for vehicle repairs.
• Manage total-loss and carnapping claims, including documentation and coordination of insurance proceeds.
• Maintain accurate records of vehicle insurance claims and related transactions.
• Coordinate with government agencies and local authorities to process business, building, occupancy, fire safety, and other regulatory permits and clearances.
• Liaise with barangay, zoning, BFP, Office of the Building Official, and other relevant government offices.
• Ensure regulatory requirements are completed within established timelines.
• Maintain accurate and updated vehicle registration, insurance, claims, and regulatory records.
• Coordinate with LTO, insurance companies, emission agencies, Finance, Treasury, Legal, Accounting, and other stakeholders.
• Facilitate power and water utility service connection applications, including processing and payment coordination.
• Provide timely updates to vehicle assignees and concerned stakeholders regarding requirements and deadlines.
• Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• At least 2–3 years of relevant experience in general administration, asset administration, fleet administration, or vehicle administration.
• Experience handling vehicle registration, insurance coverage, emission testing, and renewal monitoring.
• Experience processing vehicle insurance claims, including documentation and coordination with insurance providers.
• Experience coordinating with Finance, Legal, Treasury, Accounting, government agencies, and external service providers.
• Strong communication and coordination skills.
• High attention to detail and accuracy with the ability to manage multiple priorities and deadlines.
• Knowledge of vehicle registration, insurance processing, emission testing, and regulatory compliance requirements.
• Ability to prepare and process legal and administrative documents related to vehicle transactions.