Fleet Administration Officer

We Search @ Searchers & Staffers Corp.; Laguna; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading staffing agency is seeking an experienced Fleet Administrator to manage vehicle requirements and support fleet operations. The ideal candidate will have 1-2 years of administrative experience and mandatory knowledge in fleet management. Strong analytical skills and proficiency in MS Office applications are essential. This role is based in the City of Santa Rosa, Laguna, Philippines.

Qualifications

• 1-2 years experience in administrative roles.
• Mandatory experience in fleet management or leasing.
• Proficient in MS Office applications.

Responsibilities

• Manage and support the requirements of light vehicles.
• Coordinate national vehicle deliveries with dealerships.
• Monitor and manage vehicle utilization effectively.

Skills

Analytical skills

Problem-solving abilities

Communication skills

Organizational skills

Proficiency in MS Office

Tools

SRM

SAP

Basic accounting

Job description

Job Description

Manage and support the requirements of light vehicles under a leased operation scheme, consisting of approximately 500–600 units, and assist with the renewal and registration of select company-owned heavy vehicles across Australia.

• Place orders for new or replacement vehicles and accessories in compliance with the company’s Vehicle Policy.
• Coordinate national vehicle deliveries in collaboration with dealerships and leasing companies.
• Possess strong knowledge of operating leases; monitor and manage vehicle utilization, recommending rotation strategies to minimize costs.
• Facilitate the issuance of E-Tags and fuel cards, and oversee the settlement of toll charges and infringement notices.
• Ensure compliance with vehicle maintenance standards to uphold safety and roadworthiness across the fleet.
• Handle purchase order management, invoice processing, and allocation of expenses to appropriate cost centers.
• Provide proactive reporting to internal stakeholders regarding fleet and leasing operations.
• Deliver ad-hoc administrative support to the Sourcing Manager.
• Collaborate with and support the offshore processing team in all operational matters.
• Manage communication with key suppliers and internal stakeholders through effective mailbox management.

Qualifications

• With 1–2 years of experience in administrative, clerical, or office support roles.
• Mandatory experience in fleet management or leasing, with a solid understanding of the fleet industry.
• Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of SRM, SAP, basic accounting, and reconciliation is an advantage.
• Experience in collaborating with offshore stakeholders is preferred.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Highly skilled in administrative functions, with keen attention to detail and strong organizational abilities.

Working Location

City of Santa Rosa, Laguna, Philippines

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